Human Resources Coordinator

CEP Exhibit Productions, Inc. is a full-service provider of professional 3D marketing solutions for the tradeshow industry. Our focus has been on meeting the needs and exceeding the expectations of our clients.

We are looking for a detail-oriented and proactive Human Resources Coordinator to join our growing team in our Bolingbrook, IL facility. The Human Resources Coordinator will play a crucial role in supporting various HR functions, including but not limited to being the central communications figure in the office, processing of weekly payroll for both union and non-union employees, recruitment, onboarding, new hire orientation, maintaining employee files and general HR administration. The ideal candidate will possess excellent organization and communication skills, and a passion for fostering a positive work environment.

Key Responsibilities Include

Front Office:

• Greet visitors and answer incoming calls.
• Maintain internal phone list for all CEP locations.
• Keep the reception area, copy room, and conference rooms in an orderly and clean fashion.
• Maintain inventory of supplies/equipment/company forms in copy room.
• Distribute incoming mail and coordinate outgoing mail (incl. UPS, FedEx, Courier Services).
• Maintain internal mailboxes in copy room with active employees.
• Send mailbox contents to remote employees as needed.

Human Resources:

Payroll/Benefits Administration
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• Review timecards to ensure all hours are calculated correctly.
• Responsible for running weekly payroll for exempt, non-exempt, and union employees.
• Deduct, record, and remit all union deductions (pension, health, dues, etc.) to appropriate union.
• Assist with the administration of employee benefit programs, including health insurance, retirement plans, and leave policies.
• Reconcile payroll to benefit invoices monthly.
• Assist with open enrollment, providing support to employees with benefits-related questions.

Recruiting and Onboarding

• Assist in posting job vacancies on job boards, company websites, and social media platforms.
• Screen resumes, schedule interviews, and conduct initial phone screenings.
• Coordinate the onboarding process for new hires, including orientation and training schedules.
• Prepare and process new employee paperwork, ensuring all documents are completed accurately.

Employee Relations

• Serve as point of contact for employee inquiries and provide support on HR-related matters.
• Assist in resolving employee concerns and escalate issues to Director of HR as necessary.
• Help with the planning of employee engagement activities and events to promote a positive workplace culture.

Compliance and Records Management

• Maintain HRIS data quality/integrity, confidentiality, and reporting.
• Maintains employee records ensuring data accuracy and confidentiality.
• Prepare and submit necessary reports related to HR functions and compliance.
• Maintain accurate paper/electronic human resources files, records, and documentation.
• Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.

Safety

• Promote a culture of safety within the organization.
• Assist in the development and implementation of workplace safety programs and policies.
• Investigate workplace accidents and incidents and assist in developing corrective actions.
• Maintain and update safety records and documentation.

HR Projects & Initiatives

• Contribute to the development and implementation of HR projects and initiatives aimed at improving HR processes and employee experience.
• Assist in conducting research and compiling data for various HR reports and presentations.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational skills, detail-oriented with a proactive approach to problem-solving.
• Working understanding of HR principles, practices, and employment laws.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to be a self-starter who is flexible and thrives in a dynamic fast-paced environment.
• Experience utilizing the latest sourcing tools and methods (Internet search, Indeed, Chrome and browser extensions, Social Media, etc.)
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in MS Office Suite and HRIS systems.
• Experience with payroll related software (Paylocity experience a plus).

Education and Experience:

• Bachelor’s degree in human resources or related field and/or equivalent experience.
• 1-3 years of experience in a human resources role preferred.

CEP Inc. offers a competitive salary and benefits package including Medical, Dental, Vision, Life, HSA, STD, LTD, 401K with Employer Match, Vacation, Sick time, and paid Holidays. For more information on our company, please visit our website at www.cepexhibits.com. EOE

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Human resources: 1 year (Required)

Ability to Commute:

• Bolingbrook, IL 60440 (Required)

Work Location: In person