What are the responsibilities and job description for the Office Assistant position at Chicago (Jacobs)?

We’re hiring people to join our team as OFFICE ASSISTANTS !

Part-Time and Full-Time Opportunities Available! - WEEKEND AVAILABILITY REQUIRED

A Few of Our Office Assistant Benefits :

Restaurant Discounts
Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness
Paid Vacation for Qualifying Employees
Blue Cross Blue Shield Medical Insurance
Dental & Vision Insurance
Life, Accident Protection & Critical Illness Insurance
Domestic Partner Benefits
401(k)

Beatrix is a neighborhood coffeehouse, restaurant and meeting place in Chicago’s River North, Streeterville, Fulton Market, Loop and Oak Brook neighborhoods serving weekday breakfast, lunch, dinner and weekend brunch. The menu features comfort food with a healthful twist, with favorites including the Light & Fluffy Lemon Pancakes, Green Chili & Chicken Enchiladas, Prime Burger and more. Beatrix is also known for the iconic coffee bar and bakery counter in each location offering signature cookies, in-house pastries, Fresh-Squeezed Juices and Beatrix Coffee Roasters coffee drinks.

Caring. Creative. Careers.

Join the Lettuce Entertain You team! Our 100 restaurants are nationally recognized for great food and service and as great places to work. We hire and care deeply for people with creativity, passion and the drive to be the best. And we reward our teams with top notch benefits, career-long training and development and opportunities for growth. If you want a career at a progressive company with a long-standing commitment to people, join our caring and creative team.

EOE. We participate in E-Verify / Participamos en E-Verify

OFFICE ASSISTANT JOB DESCRIPTION

Office Assistants are responsible for completing the daily office functions on a part-time basis.

Essential Functions

Assist with daily administrative work and other office functions

Available to work a variety of hours, days and shifts, including weekends

Safely and effectively use and operate all necessary tools and equipment

Ability to effectively communicate in order to perform and follow job requirements in written and spoken direction

Multitask calmly and effectively under pressure

Work in a confined, crowded space of variable noise and temperature levels

Able to move and lift up to 10 pounds, frequently move and / or lift up to 25 pounds, and occasionally move and / or lift up to 50 pounds

Ability to sit or stand for an entire shift and move safely through all areas of the restaurant, which may include stairs, uneven or slick surfaces

Key Responsibilities and Duties

Ensure the overall guest experience exceeds expectations and anticipate guests’ needs

Greet guests with a warm, sincere smile

Use tact and good judgement when dealing with guest challenges and respond to guest needs with patience and courtesy

Count, balance and par banks accurately on a daily basis

Process deposit and change orders accurately and according to procedure

Process tip distributions and record as required

Ensure TRAC / TRDA compliance

Reconcile gift cards on a daily basis

Issue and redeem Frequent Diner points according to the rules of the program

Maintain employee time records to ensure employees are compensated appropriately and timely

Handle guest, vendor and employee calls, questions and issues

Take all reservations promptly and courteously

Maintain organization of the office, supplies and equipment

Proficiency in the use and operation of all necessary tools and equipment, including Open Table reservations system, Microsoft Office (Word, Excel, etc.), as well as telephone, paging and voicemail systems

Comply with all safety and sanitation guidelines and procedures

Follow all rules, policies, procedures and conditions of employment, including those outlined in the Employee Handbook

Get along well with others and be a team player

Other duties will be assigned as needed

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