What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Chicago Public Schools?
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600 schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans : academic progress, financial stability, and integrity. Six core values are embedded within these commitments - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.
Job Summary :
Reporting to the Accounts Payable Disbursement Manager, the Senior Accounts Payable Specialist will provide senior-level support in processing CPS District invoices and other functions within the Accounts Payable Department. This includes but is not limited to the following processes : entering, monitoring, and analyzing invoices and purchase order data in Oracle, responding to inquiries regarding vendor invoices and payment details, AP Accruals, assisting with the monitoring of P-Card vendors, reconciliations, and P-Card activity.
The Senior Accounts Payable Specialist will be held accountable for the following responsibilities :
- Respond to vendor and CPS department / school inquiries on all invoice processing issues and questions in a timely manner
- Provide senior-level support and assistance to the Accounts Payable Team Lead, Manager, and Director
- Process invoices accurately and timely
- Assist with new banking information for vendor ACH setup and processing ACH and check disbursements timely, efficiently, and accurately
- Assist with EDI and check payment returns as well as the AP Accrual Process
- Provide senior-level support to team members with questions / issues related to invoice processing and other Accounts Payable related matters
- Provide senior-level support and customer service to all CPS central office personnel, school employees, and vendors
- Assist with the P-Card invoice and purchase order aging report on a monthly and annual basis
- Assist with reconciling current monthly P-Card activity statements against accounts payable activity to ensure all activity is properly recorded and reconciled
To be successful and achieve the above responsibilities, the Senior Accounts Payable Specialist must possess the following qualifications :
Education Required :
Experience Required :
Knowledge, Skills, and Abilities :
Conditions of Employment
As a condition of employment with the Chicago Public Schools (CPS), employees are required to :
