Job Title: Project Coordinator

Reports To: Doug Pokorny - VP of Projects

Location: Chicago Scenic Studios, Chicago, IL

Employment Type: Full-Time | Status: Exempt

About Chicago Scenic Studios

For over 40 years, Chicago Scenic Studios has been a leader in creating extraordinary scenic environments for theater, events, exhibits, and more. Joining our team means contributing to a legacy of craftsmanship, creativity, and collaboration in the heart of Chicago's vibrant design community.

Job Purpose

The Project Coordinator at Chicago Scenic Studios plays a vital role in supporting the Project Management team in the successful execution of scenic design and production projects. This position provides administrative and operational support to ensure seamless day-to-day operations within the project management department, contributing to the creation of innovative and high-quality scenic solutions.

Duties and Responsibilities

• Assist Project Managers in researching and procuring materials, products, and services.
• Track project deliverables and timelines in collaboration with the procurement team.
• Compile, organize, and complete project-related documentation.
• Serve as a notetaker and organizer during meetings and briefings.
• Act as a liaison between internal teams, clients, and vendors.
• Manage multiple tasks under tight deadlines.
• Organize and maintain purchase orders and project records.
• Perform on-site work occasionally.
• Perform additional duties as assigned.

Qualifications / Skills / Requirements

• Proven ability to collaborate in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Outstanding organizational and time management abilities.
• Problem-solving skills and ability to adapt under pressure.
• Quick learner with understanding of scenic design and production.
• Proficiency in Microsoft Office.
• Experience and Procurement Software a PLUS but not a requirement.

Education / Experience

• Bachelor's degree in a related field (e.g., project management, theater production, design, or business) or equivalent professional experience. • Previous experience in project coordination or related industries is a plus.

Working Conditions / Physical Requirements

• Work is primarily performed in an office setting. • Occasional visits to client sites or production facilities. • Requires moderate physical activity and the ability to lift up to 25 pounds.

Benefits and Compensation

Chicago Scenic Studios offers a competitive and comprehensive benefits package, including:

• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Basic Life Insurance and Long-Term Disability Insurance

Compensation: Based on experience, with a salary range of $45,000 - $55,000 annually.

Career Advancement Opportunities

This is an entry-l

Job Title: Project Coordinator Reports To: Doug Pokorny - VP of Projects Location: Chicago Scenic Studios, Chicago, IL Employment Type: Full-Time | Status: Exempt

About Chicago Scenic Studios

For over 40 years, Chicago Scenic Studios has been a leader in creating extraordinary scenic environments for theater, events, exhibits, and more. Joining our team means contributing to a legacy of craftsmanship, creativity, and collaboration in the heart of Chicago's vibrant design community.

Job Purpose

The Project Coordinator at Chicago Scenic Studios plays a vital role in supporting the Project Management team in the successful execution of scenic design and production projects. This position provides administrative and operational support to ensure seamless day-to-day operations within the project management department, contributing to the creation of innovative and high-quality scenic solutions.

Duties and Responsibilities

• Assist Project Managers in researching and procuring materials, products, and services.
• Track project deliverables and timelines in collaboration with the procurement team.
• Compile, organize, and complete project-related documentation.
• Serve as a notetaker and organizer during meetings and briefings.
• Act as a liaison between internal teams, clients, and vendors.
• Manage multiple tasks under tight deadlines.
• Organize and maintain purchase orders and project records.
• Perform on-site work occasionally.
• Perform additional duties as assigned.

Qualifications / Skills / Requirements

• Proven ability to collaborate in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Outstanding organizational and time management abilities.
• Problem-solving skills and ability to adapt under pressure.
• Quick learner with understanding of scenic design and production.
• Proficiency in Microsoft Office.
• Experience and Procurement Software a PLUS but not a requirement.

Education / Experience

• Bachelor's degree in a related field (e.g., project management, theater production, design, or business) or equivalent professional experience. • Previous experience in project coordination or related industries is a plus.

Working Conditions / Physical Requirements

• Work is primarily performed in an office setting. • Occasional visits to client sites or production facilities. • Requires moderate physical activity and the ability to lift up to 25 pounds.

Benefits and Compensation

Chicago Scenic Studios offers a competitive and comprehensive benefits package, including:

• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Basic Life Insurance and Long-Term Disability Insurance

Compensation: Based on experience, with a salary range of $45,000 - $55,000 annually.

Career Advancement Opportunities

This is an entry-level role with a clearly defined path for professional growth within the department. At Chicago Scenic Studios, we are committed to nurturing talent and promoting from within. The Project Coordinator role is designed as the first step in a rewarding career trajectory that includes the following advancement opportunities:

Project Coordinator → Associate Project Manager → Project Manager → Senior Project Manager → Director of Project Management → VP of Projects

evel role with a clearly defined path for professional growth within the department. At Chicago Scenic Studios, we are committed to nurturing talent and promoting from within. The Project Coordinator role is designed as the first step in a rewarding career trajectory that includes the following advancement opportunities:

Project Coordinator → Associate Project Manager → Project Manager → Senior Project Manager → Director of Project Management → VP of Projects

Salary : $45,000 - $55,000