Project Clerk

Position Description: PROJECT CLERK

Principal Duties:

• Posts daily rent receipts by entering appropriate figures into tenant ledger through automated systems.
• Maintains tenant accounts, accounts receivable, files and records; computes appropriate tenant rents in accordance with government regulations.
• Accepts tenant rents and payments, proves cash daily and prepares bank deposits.
• Conducts Tenant Interviews.
• Responsible for control of petty cash, disbursing small amounts of monies to employees, receiving receipts and reconciling disbursements with receipts periodically.
• Receives and processes telephone calls and visitors to proper person, when needed.
• Prepares and types correspondence, reports for submission to appropriate state/federal agencies and financial reports utilizing typewriters, word processing programs and spreadsheet programs.
• Proves out ledger balances by running periodic trial balances.
• Operates a variety of office equipment such as calculator, typewriter, computer, photocopier, etc.
• Performs other related duties of the class as assigned by supervisory personnel.
• Prepares and maintains files for Modernization and Improvement projects.
• Works with contractors under the direction of the Modernization Coordinator.
• Carries out all policies as set by the Chicopee Housing Authority Board of Commissioners.

Knowledge, Skills and Duties:

• Working knowledge of bookkeeping principles and practices.
• Working knowledge of office practices and procedures.
• Ability to make moderately complex arithmetical computations quickly and accurately.
• Ability to read and to post figures quickly and accurately.
• Ability to skillfully operate office machines, such as computers, calculators and copiers, etc. as found in modern offices.
• Skill in typing, minimum of thirty (30) words per minute.
• Ability to utilize existing equipment and software used for CHA management operations, Section 8 and Housing Modernization programs, and to adapt to new equipment and software systems as implemented.
• Ability to understand and follow oral and written instructions.
• Basic knowledge of security measures to protect cash and other valuable/negotiable instruments.
• Ability to work effectively, in harmony with others.
• Shall be bondable.
• Fluency in second language is highly desirable.
• Have knowledge and ability to learn regulatory and contract terminology and procedures.
• Have practical experience with software programs including commonly utilized word processing and spreadsheet software programs.

Required Education, Training & Work Experience:

The successful completion of a two year, post high school, business related curriculum is required. A minimum four (4) years practical experience in similar, fast paced, high volume office work would be considered as evidence of attaining sufficient training. Experience with automated office equipment and software is required. Candidates must have a working knowledge of business English and business math.

Approved by Board Resolution; February 9, 2000

Job Type: Full-time

Pay: From $24.35 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Schedule:

• Monday to Friday

Work Location: In person

Salary : $1 - $24