Event Manager

As an Event Manager, you’ll play a pivotal role in delivering unparalleled experiences to a discerning membership of leaders and innovators. You’ll have the opportunity to grow and develop a talented, driven team and help the Events department Implement efficient methodologies to boost and modernize performance.

If you’re ready to bring your passion for events to a world-class organization, we’d love to hear from you!

Specific Responsibilities

·        Lead Exceptional Events: Manage a portfolio of high-impact events annually, acting as the primary lead for select programs and providing support for others as needed.

·        Bring Visions to Life: Partner with event chairs and committees to create innovative and meaningful experiences, from engaging social activities to off-site excursions and educational sessions.

·        Master the Details: Coordinate all event logistics, including site inspections, transportation, accommodations, and vendor relations, ensuring a seamless attendee experience.

·        Control the Budget: Develop, manage, and optimize event budgets, maintaining financial oversight while delivering outstanding quality.

·        Be the Creative Spark: Contribute fresh ideas to enhance event planning, incorporating industry trends and innovative concepts to elevate every aspect of the program.

·        Drive Marketing Success: Collaborate with the Marketing team to craft compelling promotional materials, including event webpages, registration forms, newsletters, and profile books.

·        Harness Technology: Leverage cutting-edge tools and emerging platforms, including AI, to modernize event planning processes and streamline workflows.

·        Strengthen Membership: Partner with the Membership team to align events with recruitment and retention goals, fostering community engagement.

·        Deliver On-Site Excellence: Lead on-site and virtual teams with professionalism, managing vendor relationships, resolving challenges, and ensuring flawless execution.

·        Prepare for the Unexpected: Develop and implement emergency plans to prioritize the safety and well-being of attendees and staff.

·        Contribute Beyond Events: Support organizational initiatives and take on special projects as needed.

Qualifications

·        Experienced Professional: You bring 3 years of event planning experience, ideally including international programs, with a proven ability to manage complex projects from start to finish.

·        Creative Visionary: Your strategic thinking and innovative ideas set you apart, helping to create unforgettable experiences for attendees.

·        Exceptional Communicator: You excel at building relationships with stakeholders, collaborating effectively across teams, and creating clear, engaging written materials.

·        Highly Organized: Balancing multiple priorities comes naturally to you, and your attention to detail ensures every aspect of an event is thoughtfully planned and executed.

·        Tech-Savvy: You’re proficient in Microsoft Office and comfortable navigating platforms like Salesforce, Zoom, and other emerging technologies.

·        Globally Minded: You’re ready to travel domestically and internationally for up to 10 days at a time, bringing a global perspective and adaptability to your work.

·        Flexible and Resilient: You thrive in dynamic environments, easily adjusting to shifting priorities and hybrid work arrangements.

• Detail-Oriented Organizer: Your exceptional organizational skills and intellectual curiosity allow you to juggle multiple tasks while maintaining a high level of precision and focus.
• Engaging Team Player: With strong interpersonal skills and a hospitable personality, you excel at working independently, remotely, and collaboratively in team settings.
• Adaptable Multitasker: You thrive in fast-paced environments and can easily adapt to shifting priorities without compromising quality.
• Tech-Savvy Planner: You are proficient in Microsoft Outlook, Word, PowerPoint, and Excel, and you’re comfortable learning new platforms to enhance efficiency.
• Flexible Traveler: Your schedule allows you to travel domestically and internationally for up to 10 days at a time, including weekends.

Internal Relationships

This position reports directly to the Senior Events Manager and collaborates regularly with all departments across the organization.

External Relationships

Coordinate with external vendors and contacts as necessary with event planning and execution.

Location & Travel

Has occasional contact with CEO members, as well as various vendors/suppliers.

About CEO

Founded in 1958, Chief Executives Organization (CEO) is a selective community of leaders among leaders within the family of “O” organizations who seek the camaraderie of peers to share a passion for lifelong discovery in intimate local gatherings and global events. Limited to 2,000 global members, invitation-only CEO membership is extended to seasoned business executives who have demonstrated exceptional leadership in YPO. Members helm companies, serve on prestigious boards, and hold the highest levels of office in government and nonprofit sectors. CEO members are diverse, globally curious, and represent extraordinary levels of achievement. CEO provides members and spouses with unique, life-enriching experiences through more than 25 major events, 150 local events, and 60 digital offerings each year. 

This a hybrid position is based at CEO’s headquarters office located in Washington, DC. Our team is in the office three days and working from home two days each week.  

Updated January 2025