Human Resources Coordinator

Chiesa Shahinian & Giantomasi PC (“CSG Law”) is seeking a human resources coordinator for our New Jersey office. The human resource coordinator is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting multiple office locations and remote workers. This position carries out responsibilities in the following functional areas: recruiting, onboarding, offboarding, continuing legal education, professional development, employee relations, performance management, learning, policy implementation and employment law compliance.

Essential functions:

• Updates and maintains information in various databases and software applications including HRIS (Dayforce), emergency notification, survey, budgeting/profitability. Updates and maintains various master spreadsheets.
• Performs customer service functions by answering employee requests and questions and other functions related to employee relations.
• Assists with recruitment process, including job requisitions postings. Adds, tracks and updates status of candidates in HRIS. Sends notifications.
• Performs tasks related to onboarding including background investigations, professional certifications, development of orientation schedule, notification. Communicates directly with onboarding candidates and business units/practice groups.
• Assists with offboarding.
• Performs tasks related to orientation. Updates and maintains Forms I-9, verifies I-9 documentation and maintains I-9 records.
• Assists with the performance review process including meetings, documentation and filing of memos.
• Creates and maintains employee files (physical and electronic).
• Prepares employee change notifications. Assists with or prepares correspondence, as requested.
• Updates and maintains labor law postings.
• Processes mail. Makes photocopies, mails, scans and emails documents, and performs other clerical functions.
• Performs other related duties as assigned.

Physical demands: This is largely a sedentary role; however, some travel and lifting are required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift office products and supplies weighing up to 20 pounds.

Required education and experience:

• Bachelor’s degree preferred
• 3 to 5 years of experience in a professional services organization is preferred
• Experience with Dayforce or similar robust HRIS system is required
• Proficient with Microsoft Office Suite, particularly Word and Excel
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and, at times, stressful environment

Position type and expected hours of work: This is a full-time position, Monday through Friday, 9:00 a.m. to 5:00 p.m. with some overtime required. The Firm offers hybrid work schedule; however, the demands of the position require on-site 4-5 days per week.
Salary range: The expected salary range for this position is $55,000 to $70,000. The actual base salary offered may depend upon a variety of factors, including (without limitation) the applicant’s qualifications, relevant experience, and other certifications or professional licenses held.
The anticipated salary range listed is just one component of CSG Law’s total compensation and benefits package which includes (but is not limited to) discretionary bonuses; life, health, accident, and disability insurance; health savings accounts and flexible spending accounts; and a 401(k) plan.
CSG Law is committed to a workplace free from harassment or discrimination and provides equal employment opportunities to all employees and applicants for employment. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. We provide reasonable accommodations to qualified individuals with disabilities, or based on sincerely held religious beliefs, in accordance with applicable laws. If you need to inquire about an accommodation or need assistance with completing the application process, please email the Firm’s Recruitment team at Recruitment@csglaw.com.

Salary : $55,000 - $70,000