Legal Practice Group Administrator

Chiesa Shahinian & Giantomasi (“CSG Law”), a full-service regional law firm based in Roseland, NJ, is looking to hire a Practice Group Administrator (PGA). The PGA is an exempt position that reports directly to the Director of Legal Support Service and works closely with the Practice Group Leader(s) (PGL) on the initiatives and goals specific to the practice group while maintaining compliance with Firm standards.

This team member will be responsible for a variety of activities including:

Practice Group Management and Administration

• Assist PGL with the implementation of practice group strategic initiatives and management of daily operations
• Develop relationships with attorneys, paralegals and non-legal personnel to foster trust and confidence in the function and role
• Survey associates and counsel weekly for their capacity to handle new assignments
• Prepare reports on a weekly/monthly basis to review billable time and to ensure that hours are being entered timely
• Analyze of data in Iridium to associate/counsel capacity responses to ensure equitable distribution of assignments
• Prepare various reports in Iridium – YTD, YOY, monthly
• Track associate/counsel matter assignments to ensure associates/counsel gain experience working on different matter types and working with various members
• Obtain and review monthly status reports from associates/counsels
• Coordinate logistics for practice group meetings including scheduling, room reservations, technology and catering requirements
• Hold monthly and quarterly practice group member meetings to discuss department issues, policies, financial data and firm updates

Attorney Professional Development

• Assist in the promoting and supporting the firm and practice group mentoring initiatives
• Stay abreast of performance issues to ensure issues are addressed in a timely manner and that support is made available, as appropriate
• Participate in annual review process, including attendance and documentation of review meetings

Client/Business Development

• Coordinate meetings with prospective clients
• Assist with creating/revising presentations
• Liase with Marketing team on business development, including seminars, entertainment and CLEs and marketing collateral

Other

• Liaise with PGL and business departments to solve issues and accomplish tasks
• Assist with a variety of projects as needed

Qualifications

• Bachelor’s degree required; Juris Doctor preferred
• Five plus years of relevant experience in a law firm or professional services firm environment
• Ability to work independently and drive a project from start to finish with timely completion of milestones
• Ability to identify and escalate issues as needed
• Detail oriented with the ability to produce error free work
• Ability to build relationships and gain the trust of the attorneys
• Ability to clearly and effectively communicate and collaborate with people at all levels within the organization and firm
• Ability to manage details and maintain a high level of organization on multiple projects
• Ability to analyze financial data
• Ability to maintain confidential information
• Polished verbal and written communication skills
• Proficient in Microsoft applications, including Excel, PowerPoint, Word, and Outlook

This position is in-person five days per week in our Roseland, NJ office.

The anticipated salary range for this role is $100,000 - $120,000.

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

CSG Law’s total compensation and benefits package includes, but is not limited to, discretionary bonuses; life, health, accident, and disability insurance; health savings accounts, flexible spending accounts, and a 401(k) plan.

We invite you to learn about the Firm at www.csglaw.com. Beyond competitive benefits and a collaborative environment, CSG Law is committed to providing an inclusive workplace with professional opportunities for staff at every level.

CSG Law is committed to a workplace free from harassment or discrimination and provides equal employment opportunities to all employees and applicants for employment. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.We provide reasonable accommodations to qualified individuals with disabilities, or based on sincerely held religious beliefs, in accordance with applicable laws. If you need to inquire about an accommodation or need assistance with completing the application process, please email the Firm’s Recruitment team at Recruitment@csglaw.com.