Child Care Registrar

Title: Registrar

Team: Registration Status: Non-Exempt Updated: April 2025

Reporting Relationships:

Reports to: Registrar Coordinator

Summary Description:

Registrars are responsible for implementing the regulatory process for school-age and family child care programs in Onondaga County.

Essential Functions:

1. Implements school-age and family child care registration activities in Onondaga County, working under the auspices of the NYS Office of Children & Family Services (NYS OCFS) Division of Child Care Services (DCCS) through a sub-contract with the Onondaga County Department of Social Services (DSS).

Performs duties/responsibilities for FDC and GFDC start up Grants under agreements/contract with RISE and PEACE Incorporated.

2. Carries out Registration contract responsibilities including:

• assisting school-age and family child care programs with the application and renewal process;
• completing comprehensive background checks and related data entry;
• providing preliminary review and approval of applications and renewals;
• timely entry of data and documentation into the NYS OCFS related databases;
• performing inspections and data entry for in-process applicants;
• performing random, unannounced compliance visits;
• performing complaint investigations and overseeing compliance plans;
• responding to parent inquiries regarding complaint and violation histories of registered school-age and family child care programs;
• providing technical assistance to prospective and current registered child care providers.

3. Meets all NYS OCFS Registration contract performance standards and timelines.

4. Conducts investigations involving child abuse and/or maltreatment allegations and violations along with other partnering agencies;

5. Conducts complaint investigations involving allegations including serious and/or imminent danger by the NYS OCFS;

6. Assists Registrar Director and Registration Coordinator to carry out enforcement actions and activities for providers and programs with repeat and/or serious violations;

7. Provides in-person, telephone, and on-site; technical assistance, intensive technical assistance, and consultation to providers and program staff on a variety of issues related to child care operation and regulations.

8. Is knowledgeable of, and makes referrals to, other community resources as needed to promote best practice in early childhood and compliance with applicable laws and regulations.

9. Maintains accurate, ongoing, positive communication with school-age child care and family child care providers and prospective providers regarding the regulatory process.

10. Works with other agency members to ensure agency databases include current and accurate listings for the home-based providers and center-based programs operating in our service area.

11. Stays current with NYS regulations and child care best practices.

12. Participates in agency and community events.

13. Participates in outreach efforts to inform the community about Child Care Solutions and its services.

14. Assists in collecting feedback and data to inform agency services assessment.

15. Performs these responsibilities with the understanding that responsibilities and tasks may be modified or expanded over time.

Qualifications:

Education: Associate degree (bachelor’s preferred) in Early Education, Human Services, Social Work or related field or equivalent education and experience.

Experience:Requires 2 years’ experience working in family child care, school-age or other child care settings. Or other experience related to program monitoring, compliance, and enforcement of applicable laws and regulations.

Competencies: Effective oral and written communication, knowledge of child care operation, regulations and best practices, high level of accuracy and organization, moderately proficient in use of MS Office and/or other databases, strong customer service skills, knowledge of community resources and ability to work with people from a wide range of economic, ethnic and cultural backgrounds

Level of responsibility: Carries out above duties and responsibilities with moderate supervision, exercises discretion and independent judgment.

Working Conditions:

Schedule:Generally 8:30 AM – 4:30 PM;requires flexibility, occasional evening and weekend hours

Environment:Agency’s offices and onsite program inspections.

Travel:Local travel throughout Onondaga and Cayuga Counties, some regional meetings, conferences or training events in other areas of NY state.

Customer Responsibilities:Extensive contact with child care providers and program staff, some contacts with children and parents; frequent service collaborations with other Child Care Solutions teams; frequent contact with NYS Office of Children & Family Services representatives

Physical Requirements:

· Manual dexterity sufficient for frequent use of telephone, keyboard, calculator and other office equipment

· Ability to receive and convey detailed information

· Ability to sit at a desk for 6 - 7 hours per day

· Moderate physical exertion: Occasional lifting of up to 25 pounds of equipment or material

Salary Grade: 4

Job Type: Full-time

Pay: $23.30 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Syracuse, NY 13211 (Required)

Work Location: In person

Salary : $23