What are the responsibilities and job description for the Health Information Coordinator (PT flexible hours) position at Child & Family?
What You’ll Be Doing
The Health Information Coordinator will be working between 20-25 hours a week and will be responsible for maintaining the records of patient care by compiling, reviewing, and filing patient documentation.
Your Main Priorities
While additional responsibilities are likely to arise on the job, you will primarily:
• Maintain medical records in compliance with best practice standards and state and federal regulations.
• Manage on-site record storage, including processing and archiving closed client medical records.
• Manage off-site record storage, including packaging files, coordinating file pick-up, and managing online archiving system.
• Manage projects transitioning programs from paper to electronic file storage.
• Coordinate, prepare, redact, and deliver medical records per requests from clients, other providers, insurance companies, state offices, etc.
• Assist programs in conducting monthly client record quality audits.
• Meet weekly with the Performance & Quality Improvement team and contribute to the team’s agency-wide and program-specific projects and initiatives.
Who You Are
Requirements, Skills & Abilities:
• High school diploma or equivalent required; associate degree preferred.
• Minimum 6 months’ experience in an administrative position or similar required.
• Experience working in medical records preferred.
• Strong organizational, critical thinking and time-management skills.
• Proficiency with Microsoft Office required.
• Ability to regularly lift materials weighing 35lbs.
• Ability to learn and adapt to new computer programs and software.
• Ability to communicate and effectively interact with a diverse population.
• Collaboration and teamwork.
• The ideal candidate will be required to meet all background checks and medical clearances required for the position.
Physical Requirements
Operational Staff:
This position involves work in an office setting. Tasks include operating a computer for extended periods, communicating with colleagues, and occasional lifting of office/department materials up to 35lbs. The role also requires the ability to sit for extended periods, bending, reaching, hearing and vision.
Equal Employment Opportunity
Child & Family will not discriminate against any individual on the basis of age, gender, sexual orientation, color, race, creed, national origin, ancestry, religious persuasion, marital status, political belief, pregnancy, military status, veteran status, physical or mental disability that does not prohibit performance of essential job functions with or without reasonable accommodations, genetic predisposition or genetic carrier status, or any other protected category under local, state, or federal law, nor will anyone receive special treatment for those reasons, except for reasonable accommodation as required by law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
In order to provide equitable service delivery and go above and beyond equal opportunity requirements, our organization is committed to ensuring that all staff are able to perform the following cultural competencies:
• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• Demonstrate knowledge of the history of discrimination in America, particularly as it relates to race and racism, and how this history has led to disparities experienced by marginalized communities such as BIPOC, people with disabilities, LGBTQ communities, and others.
• Demonstrate the ability to successfully deliver culturally responsive services.
Affirmative Action
Child & Family strives to achieve a workforce that includes representation of qualified affirmative action group members in proportion to the qualified and available target group workforce in the community that we serve.
Culturally and Linguistically Appropriate Services
In order to provide equitable service delivery and go above and beyond equal opportunity requirements, our organization is committed to ensuring that all staff are able to perform the following cultural competencies:
• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• Demonstrate knowledge of the history of discrimination in America, particularly as it relates to race and racism, and how this history has led to disparities experiences by marginalized communities such as BIPOC, people with disabilities LGBTQ communities and others.
o Demonstrate the ability to successfully deliver culturally responsive services.
The Health Information Coordinator will be working between 20-25 hours a week and will be responsible for maintaining the records of patient care by compiling, reviewing, and filing patient documentation.
Your Main Priorities
While additional responsibilities are likely to arise on the job, you will primarily:
• Maintain medical records in compliance with best practice standards and state and federal regulations.
• Manage on-site record storage, including processing and archiving closed client medical records.
• Manage off-site record storage, including packaging files, coordinating file pick-up, and managing online archiving system.
• Manage projects transitioning programs from paper to electronic file storage.
• Coordinate, prepare, redact, and deliver medical records per requests from clients, other providers, insurance companies, state offices, etc.
• Assist programs in conducting monthly client record quality audits.
• Meet weekly with the Performance & Quality Improvement team and contribute to the team’s agency-wide and program-specific projects and initiatives.
Who You Are
Requirements, Skills & Abilities:
• High school diploma or equivalent required; associate degree preferred.
• Minimum 6 months’ experience in an administrative position or similar required.
• Experience working in medical records preferred.
• Strong organizational, critical thinking and time-management skills.
• Proficiency with Microsoft Office required.
• Ability to regularly lift materials weighing 35lbs.
• Ability to learn and adapt to new computer programs and software.
• Ability to communicate and effectively interact with a diverse population.
• Collaboration and teamwork.
• The ideal candidate will be required to meet all background checks and medical clearances required for the position.
Physical Requirements
Operational Staff:
This position involves work in an office setting. Tasks include operating a computer for extended periods, communicating with colleagues, and occasional lifting of office/department materials up to 35lbs. The role also requires the ability to sit for extended periods, bending, reaching, hearing and vision.
Equal Employment Opportunity
Child & Family will not discriminate against any individual on the basis of age, gender, sexual orientation, color, race, creed, national origin, ancestry, religious persuasion, marital status, political belief, pregnancy, military status, veteran status, physical or mental disability that does not prohibit performance of essential job functions with or without reasonable accommodations, genetic predisposition or genetic carrier status, or any other protected category under local, state, or federal law, nor will anyone receive special treatment for those reasons, except for reasonable accommodation as required by law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
In order to provide equitable service delivery and go above and beyond equal opportunity requirements, our organization is committed to ensuring that all staff are able to perform the following cultural competencies:
• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• Demonstrate knowledge of the history of discrimination in America, particularly as it relates to race and racism, and how this history has led to disparities experienced by marginalized communities such as BIPOC, people with disabilities, LGBTQ communities, and others.
• Demonstrate the ability to successfully deliver culturally responsive services.
Affirmative Action
Child & Family strives to achieve a workforce that includes representation of qualified affirmative action group members in proportion to the qualified and available target group workforce in the community that we serve.
Culturally and Linguistically Appropriate Services
In order to provide equitable service delivery and go above and beyond equal opportunity requirements, our organization is committed to ensuring that all staff are able to perform the following cultural competencies:
• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• Demonstrate knowledge of the history of discrimination in America, particularly as it relates to race and racism, and how this history has led to disparities experiences by marginalized communities such as BIPOC, people with disabilities LGBTQ communities and others.
o Demonstrate the ability to successfully deliver culturally responsive services.
