Client Relations Representative

Job Title:                            Client Relations Representative

Department/Unit:           Child Care Family Services

Reports To:                        Program Manager

FLSA Status:                      Non-Exempt / Union

Level/Step:                        Level 3                 

Hours:                                 37.5/weekly

Salary:                               $49,276.31 - $52,277.16

ABOUT CHILDREN’S COUNCIL

For 50 years, Children's Council has been the heart of child care and early education in San Francisco, advancing the belief that high-quality child care can transform lives and communities. Our more than 140 team members help families navigate their child care and preschool options and secure financial assistance to pay for it.  We provide home-based child care businesses with the training and resources to succeed. Through a wide range of free programs and workshops, we support parents and caregivers as they build child development skills. As the city’s second-largest nonprofit contractor, with an annual budget of over $240 million, we are a major stakeholder in the child care system. We educate the public and advocate for increased investment in early education at the local and state level. If you are a child care champion, we want you on our team.

POSITION SUMMARY 

The Client Relations Representative provides superior customer service to all Children’s Council of San Francisco customers and agency staff. S/he/they represents the agency to the community, both on the phone and in person and will utilize strong customer service and communication skills, multitasking abilities, good judgment, and patience to assess and meet customer needs. S/he/they will operate a multi-line telephone system in a fast paced, client-based office environment. This role is aligned with the Family Services Department but provides general office and staff support to departments within the agency, as needed. Reports to the Program Manager.

KEY QUALITIES

• You go the extra mile, helping our clients and your colleagues achieve successful outcomes.
• You are welcoming and optimistic, maintaining poise, even under difficult circumstances.
• You are a dependable colleague, and someone that your team can rely on.

PRIMARY RESPONSIBILITIES

• Engage courteously and professionally with all visitors and callers.
• Answers agency multi-phone lines and operates voicemail system.
• Screens calls, forwards calls and /or records and forwards messages accurately.
• Receives electronic or hard copy communication from clients or partner agencies and routes to appropriate staff/department.
• Maintains confidentiality of staff and clients.
• Receives all walk-in clients in the reception area, directing guests to appropriate areas or staff, as necessary.
• Introduces clients to online resources such as our Child Care Finder and www.earlylearningSF.org.
• Understands Agency’s programs/services and answers questions and will direct inquiries to the appropriate person, as needed.
• Monitors and maintains a clean, safe, and orderly environment in the lobby area including children’s play area and desk areas.
• Monitors public areas for safety.
• Monitors visitor traffic and issues guest passes, as needed.
• Announces and participates in evacuation procedures.
• Maintains and updates list to monitor daily availability of agency staff.
• Attends Subsidy Department meetings and other subsidy meetings as needed.
• Reports any phone-related or office machines problems to the Operations Manager and/or IT Manager.
• Conducts data entry in BrightPearl database and distributes diapers to eligible clients.
• Will occasionally navigate multiple software programs or databases (such as CalWIN, Launchpad, ELSF and others).
• Performs other relevant duties, as assigned.

Required Qualifications:

• High school diploma required.
• Minimum 2 years Administrative Assistant experience.
• Demonstrates good judgment, excellent attendance, and punctuality.
• Exhibits a positive attitude, professional manner, and a high energy level.
• Works well in a high stress, fast paced environment.
• Ability to communicate and handle a wide variety of situations dealing with a diverse population.
• Ability to deal effectively with heavy multi-line phones, voice mail, mail machines and fax machines.
• Knowledge of PC Windows, Outlook E-mail, and MS Office.
• A background clearance is required.
• This role requires you to be in office 5 days a week (Monday - Friday)

Physical Requirements:

• Ability to sit at a desk for extended amounts of time.
• Ability to stand for extended amounts of time.
• Manual dexterity to use a telephone and computer.
• Ability to speak, hear and understand speech at normal room levels, whether in person or on the telephone.
• Physical agility to lift and carry up to 10 pounds and to bend, stoop, walk and reach overhead.
• Mental acuity to perform the essential functions of this position in an accurate and timely fashion; to evaluate and make good judgments and decisions.

COVID Policies:

All staff are required to be fully vaccinated (barring application for medical or religious exemptions). Wearing masks in the office is optional for our staff.

Benefits, and Employee Perks

We offer a family-friendly workplace, plus competitive pay, and industry leading benefits package that includes:

• Employers paid Medical, Dental, Vision, Life, LTD and AD&D coverage.
• Voluntary benefits that include Supplement Life, Accident, Critical Illness, and Pet Insurance.
• 401(k) retirement plan with generous 10% match.
• Pre-tax Flexible Spending Accounts, Health Savings Account and Commuter Benefit programs.
• Generous paid time off (5 weeks of PTO), 14 paid holidays a floating holiday for your Birthday.
• Ongoing training and professional development for all staff.
• Tuition Reimbursement

Equal Opportunity & Equity Statement:
Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We comply with all applicable state and local laws governing nondiscrimination in employment. Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion. We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability, or sexual orientation.

Salary : $49,276 - $52,277