Executive Assistant

Childrens Funding Project (CFP) is a nonprofit social impact organization that helps communities and states expand equitable opportunities for children and youth through strategic public financing. With our direct technical assistance and national resources, we help child advocates, policymakers, public agencies, and funders identify and align existing resources, generate new revenue, and implement strategies to administer funds in ways that maximize their impact. Read more about us at: https://www.childrensfundingproject.org/.

About the Position: The Executive Assistant provides direct administrative support to the Chief Executive Officer (CEO), serving as the point person for all scheduling and coordination needs. Under supervision from the Senior Manager, Partnerships, the Executive Assistant also helps Childrens Funding Project build and maintain relationships with current and potential partners, clients, and funders through relationship management, knowledge management, and communications tasks.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support the CEO with administrative tasks including calendar management and scheduling with internal and external partners
• Build and maintain contact lists and track updates on organizational relationships in a Customer Relationship Management (CRM) database
• Assist with assessing, triaging, and responding to outreach from potential clients and partners
• Coordinate and help prepare for meetings, presentations, and events with external audiences
• Contribute to knowledge management and cross-teams communications through documentation, file organization, CRM updates, and coordination of daily staff check-ins
• Draft written communications and other documents such as PowerPoint slide decks, meeting agendas, meeting notes, emails, and internal/external CEO communications
• Support the CEO and Partnerships Team with special projects as needed

Supervisory Responsibilities: There are no supervisory responsibilities for this position.

Experience: At least two (2) years of administrative work experience, preferably in a non-profit environment or supporting senior-level leadership, and/or post-secondary or early career experience in direct service, policy, community organizing, or related field.

Competencies. To perform the job successfully, an individual should demonstrate the following competencies:

• Planning/Organizing - organizes and coordinates CEOs complex schedule; prioritizes and plans work activities; uses time efficiently; sets goals and objectives; develops realistic work plans.
• Teamwork - balances team and individual responsibilities in a remote environment (e.g., experience completing group projects at school, co-developing and editing documents or presentations online, taking online courses); exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed; anticipates CEOs and Senior Manager, Partnerships needs
• Oral Communication - speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Written Communication writes clearly and informatively; prepares effective presentations; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information.
• Interpersonal Skills proactive, problem-solving orientation; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
• Organizational Support - follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports and respects diversity.
• Continuous Learning and Mission Focus desires and takes action to improve understanding of child and youth policy; committed to the organizations mission of creating equitable opportunities for all children and youth.

Computer / Technology Skills: Proficiency with Microsoft Office and Google Suite (e.g., using Gmail, Google Docs, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to touch or feel a computer, keyboard, monitor, telephone/smartphone, and talk or hear when interacting with employees and/or external parties. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to reach with hands, arms, and/or lift 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Location: Remote with the ability to travel on occasion. Washington, DC area preferred.

Start Date: April 2025, to be negotiated.

Compensation: This position falls into the Assistant level of our salary structure. Starting compensation will be between $47,000 and $52,000, commensurate with skills, experience, and internal equity. Childrens Funding Project also offers a generous benefits package, a great (and growing!) team, and a working environment that emphasizes professional development and growth.

To apply: A cover letter is required for consideration and should address your specific interest in the position as well as relevant professional and lived experiences.Applications must be received by March 15, 2025.

Childrens Funding Project commits to building a diverse, equitable, and inclusive work environment that reflects the breadth of communities and clients we serve. We are an equal-opportunity employer dedicated to hiring socially conscious individuals with diverse experiences and knowledge that deepen our organizations impact. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. People of color, members of Tribal Nations and Native communities, LGBTQ-identified people, gender-nonconforming people, people with disabilities, veterans, and people who speak a language in addition to English are strongly encouraged to apply.