Event Services Specialist

Become a champion for children’s health with a career at CHA. We serve with purpose and passion to help 220 member children’s hospitals improve kids’ health and well-being.

Where You’ll Work

We are open to finding the right candidate in either of our home offices, either Washington, D.C. or Lenexa, Kansas. We leverage a hybrid working model working three days in the office, two days optional remote work.

What You’ll Do

Reporting to the Director of Event Services, this position is responsible for the development, coordination, management, and reporting of the Children’s Hospital Association’s meeting and conference registration process and logistics. This position plays a key role in ensuring smooth operations for in-person events to provide a positive experience for all attendees.

• Develop, coordinate, and manage the Children’s Hospital Association’s meeting and conference registration process and logistics.

• Manage the request for proposal process, analyze results, review, and negotiate contracts with hotels, restaurants, and vendors.

• Collaborate and communicate with program leads to identify logistic information and resources necessary to execute a successful event.

• Interface with vendors and internal customers to facilitate meeting/conference logistics (hotel, exhibit companies, ground transportation companies, restaurants, etc.).

• Create, edit, and organize all registration materials for the conference or meeting.

• Manage communications and tasks associated with room list management. Includes securing guestrooms, reconciling reservation lists, tracking pickup, and reporting status.

• Act as the primary on-site point of contact for conference attendees and hotel staff.

• Manage restaurant or other off-site reservations.
  

What You’ll Bring to CHA

• High school diploma or equivalent.

• Minimum of three years of project management experience in event and meeting management.

• Minimum of three years as an event coordinator for large conferences and meetings.

• Minimum of three years as a meeting planner.

• Experience with conference registration systems preferred.

• Excellent project & time management skills.

• Exceptional critical thinking and problem-solving skills.

• Ability to effectively handle stress and deadlines.

• Ability to work with a diverse resource base and interact with individuals at all levels.

• Excellent customer service skills.

• Ability to travel by car or plane up to 30% of the time.

Our Perks and Benefits:

• Competitive total compensation package

• Medical, dental and vision insurance

• Retirement Savings program with generous company contribution

• Hybrid working model

• Health Savings Account with company contribution

• Wellness program

• Paid time off and personal days

• 9 paid holidays

• DC commuter benefits

• Paid Parental Leave

• And more!

More About CHA

This pay range shown is a guideline. Min: $69,000 Max: $137,000 Compensation is based on factors such as qualifications, skill level, and competencies; compensation is based on the role's location and is subject to change based on work location.

Diversity, Equity and Inclusion

CHA is committed to advancing diversity, equity and inclusion within our organization, our membership, the care delivery of children’s hospitals and their communities and through the federal policymaking environment. With children’s hospitals we strive to ensure organizational cultures where everyone feels valued and actively participates in the mission of our organizations. Racism stands firmly in the way of improving children’s health. We remain vigilant in our quest for a diverse and inclusive community and in standing against racism and discrimination wherever it exists.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.

Visa sponsorship is not available for this position.
From: Children's Hospital Association