What are the responsibilities and job description for the Sr Program Coordinator position at Children's Hospital Boston?
78434BRJob Posting Title : Sr Program CoordinatorDepartment : Computational Health Informatics ProgramAutoReqId : 78434BRStatus : Full-TimeStandard Hours per Week : 40 Job Posting Category : AdministrationJob Posting Description : We are seeking a proactive and highly organized Senior Program Coordinator to support the Director of the Computational Health Informatics Program (CHIP) at Boston Children’s Hospital. This role balances strategic initiatives with essential administrative functions, serving as a central point of coordination and communication within a dynamic and innovative program. If you thrive in a fast-paced environment, enjoy solving complex challenges, and excel at both operational and strategic tasks, this is an incredible opportunity to make a significant impact.
CHIP is a pioneering leader in biomedical informatics affiliated with Harvard Medical School. Since 1994, CHIP has been dedicated to transforming healthcare through cutting-edge computational methods, focusing on artificial intelligence, genomic medicine, and scalable health information technology. The program collaborates across disciplines to tackle complex healthcare challenges, with a particular emphasis on improving pediatric outcomes and advancing public health.
The Senior Program Manager will be responsible for :
Administrative Support
Calendar Management : Oversee the Director’s complex schedule, prioritizing meeting requests and coordinating logistics.
Travel Coordination : Manage detailed domestic and international travel arrangements, including itineraries and reimbursements.
Correspondence Management : Triage emails, draft and proofread communications, and handle confidential materials with discretion.
Office Operations : Ensure smooth daily operations, including answering calls and welcoming visitors.
Strategic Support
Collaborate with the Director to monitor priorities, drive initiatives, and ensure follow-through on key objectives.
Prepare summaries, briefings, and background materials for meetings, proactively addressing needs as they arise.
Assist in developing and refining workflows and time management strategies to maximize efficiency.
Create and propose meeting agendas for retreats, council meetings, lab meetings, committee meetings, faculty meetings, and other key gatherings.
Event Coordination
Plan and execute program events, such as workshops, seminars, and faculty retreats.
Coordinate all event logistics, including venue selection, catering, invitations, and on-site supervision.
Manage travel and accommodations for event participants.
Draft and distribute communications, prepare meeting agendas, and ensure follow-up.
Faculty Recruitment and Support
Coordinate faculty recruitment efforts, including scheduling interviews and organizing candidate visits.
Assist with faculty appointment processes, preparing and editing related documentation.
Communication and Liaison
Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
Attend meetings as needed, taking minutes, tracking next steps, and ensuring action items are addressed.
Create and distribute weekly updates summarizing key information, upcoming deadlines, and priorities.
To qualify you must have :
Associate’s Degree required and Bachelor’s Degree preferred in business or closely related field.
5 years related experience or 3 years related experience and Bachelor’s degree.
Familiarity with academic or healthcare environments preferred
Experience with event planning and project management preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Docs and Sheets, and related tools preferred
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
Office / Site Location : BostonRegular, Temporary, Per Diem : Regular Remote Eligibility : Part Remote / Hybrid
