What are the responsibilities and job description for the HRIS Data Specialist position at Children's Hospital of The King's Daughters?
Summary
- GENERAL SUMMARY
- The HRIS Data Specialist is responsible for ensuring the highest level of HRIS data integrity while processing employment information and related data maintenance; auditing information received with the goal of accuracy and quality, disseminating accurate information, understanding and reviewing data transactions flow from applicant tracking system and other sources for accuracy and actioned timely, ensuring internal procedures are followed, maintained and aligned with HR and HR systems requirements, contributes to the development of policy and procedure documentation for HRIS, and creating statistical reports using the HRIS system and reporting tool.
- ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintains data pertaining to employee records (new hires, transfers, promotions, demotions, personal information, etc…).
- Identifies and troubleshoot issues and escalate as appropriate.
- Maintains a strong understanding of data relationships and the impact they have, especially on payroll, benefits, reporting, etc…
- Tracks and audits required education, licensure, and certifications.
- Supports the integrity of employee records, assuring legal and regulatory compliance.
- Develops custom reports and metrics to meet the needs of the People Operations department and other users.
- Analyzes related processes to recommend improvement opportunities to achieve operational excellence.
- Document and maintain HRIS Data Specialist procedures and guidelines.
- Communicates effectively and professionally with all levels of management and employees.
- Exercises discretion with highly confidential information.
- Provides end user support, and furnishes ad hoc and production reports as necessary.
- Analyze and ensure data integrity using effective audit tools and practices.
- Manages both day-to-day duties and project work with the ability to plan and meet required deadlines.
- Participate in scheduled and ad-hoc training or other form of learning opportunities in order to improve process acumen and enhance skills needed.
- Participates on ad-hoc projects as needed.
- Performs other duties as assigned.
- LICENSES AND/OR CERTIFICATIONS
- None required.
- MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
- Bachelor’s degree in HR or a related business field preferred; or the equivalent combination of education, experience and/or training.
- 1-3 years of Human Resource experience maintaining HRIS/HCM records and reporting support.
- Discreet with ability to maintain all sensitive and confidential information.
- Strong working knowledge of HR practices and records protocols.
- Knowledge of employment law and regulatory requirements preferred.
- Strong proficiency in MS Office, HRIS database software with ability to learn new systems and new technologies.
- Strong data entry skills with keen attention to detail and consistently proofing work for accuracy.
- Excellent project/time management and organizational skills with ability to prioritize, multi-task and follow-through.
- Excellent oral and written communication skills.
- Excellent interpersonal skills with ability to establish rapport with all levels of management, staff and external contacts.
- Critical thinker with ability to analyze problems, evaluate alternatives, and seek sound solutions.
- Ability to work successfully in a fast-paced and continuously changing environment.
- Excellent organizational skills and highly self-motivated.
- Self-motivated with ability to work independently and be an effective member of a small team.
- WORKING CONDITIONS
- Normal office environment with little exposure to excessive noise, dust, temperature and the like.
- PHYSICAL REQUIREMENTS
- Click here to view physical requirements.
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