Executive Assistant to the Chief Program Officer-Integrated Client Care

The Children’s Legacy Center is looking for a proactive, detail-oriented Executive Assistant to support the Chief Program Officer (CPO) of Integrated Client Care. This role is ideal for someone who is highly organized, values first impressions, and is passionate about administrative support. The Executive Assistant will manage daily tasks, coordinate projects, and work closely with the leadership team to support efficient operations and drive organizational goals. The ability to prioritize tasks, switch between them fluidly and efficiently, and work both independently and collaboratively is essential. A positive mindset and strong judgment are key to successfully managing a dynamic workload. 

Roles and Responsibilities:

• Handle confidential information
• Organize, prioritize, and manage large volumes of communication and information (calls, emails, meetings etc.)
• Ensure professionalism in internal and external communications
• Manage CPO’s calendar, emails, and phone calls; respond to routine inquiries
• Prepare, organize, assemble, collect reports and documents for meetings and projects
• Lead and support special projects, collaborating with teams and working independently
• Conduct research on various topics as needed
• Provide real-time scheduling and support for CPO
• Maintain and organize filing/reminder systems
• Use office equipment (copiers, printers, scanners, etc.) and phone systems routinely
• Build positive relationships with staff, visitors, and clients
• Occasionally drive for errands and other organizational needs
• Review and edit materials written by CPO, prepare spreadsheets, assemble reports
• Attend meetings and events as requested
• Process receipts and expenses in accordance with policies
• Perform additional tasks and projects as needed

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Required Skills and Abilities:

• Strong technical and computer skills (Microsoft Office Suite, Google Docs/Forms, Adobe, etc.)
• Excellent communication and interpersonal skills
• Exceptional time management and multitasking abilities
•  Strong organizational and prioritization skills
• Team-oriented with the ability to work independently
• Detail-oriented with a passion for administration
• Flexible and adaptable to changing priorities
• Ability to work with diverse populations
• Ability to read and write clearly for communication, documentation, and editing purposes 

Required Education and Experience:

• ‍High school diploma or equivalent required; bachelor’s degree in business administration or related field preferred
• Minimum of 3-5 years of administrative or executive assistant experience, preferably in a nonprofit setting
• Highly proficient in Microsoft Office Suite, Google Docs and Forms
• Familiarity with Grant Administration and non-profits preferred

Physical Requirements:

• Repetitive use of arms, hands, and fingers for typing, handling documents, and other office tasks
• Primarily sedentary work with occasional lifting (up to 25 lbs)
• Requires manual dexterity for typing, using office equipment, and handling various administrative tasks
• Must be able to navigate different office locations and adapt to shifting work environments

Rate of Pay:

$27.00-$36.00 per hour, DOE

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) package
• Prestige Urgent Care Membership
• Paid Time Off
• 15 paid Holidays 

Who We Are: 

The Children’s Legacy Center began in 2016. Our passion is to aid children and youth who have been abused and exploited. We currently achieve this goal by offering forensic interviewing services as a part of our Children’s Advocacy Center. These interviews reduce trauma and help our partner agencies expedite justice for children, youth, and their families. We are now able to build upon this tested and stable foundation and are building out our regional pilot model for exploited children and youth. This model is a diverse, holistic, and far-reaching collection of programs and services that will multiply our impact in the community and beyond. Although each of our team obtains a specific job description, we work collaboratively to develop and expand our organization. We value the health and wellbeing of our team members more than the average workplace. The nature of this work is incredibly difficult, so supporting each other is paramount. We’ve got each other’s backs. We strive daily to create an inclusive environment in which all people feel safe, heard, and valued. The Children’s Legacy Center celebrates cultural differences and similarities among all employees, volunteers, families we serve, and members of our partnering agencies. With an amazing team and our community’s support, we truly believe we can accomplish anything!

The Children’s Legacy Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of the Children’s Legacy Center to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources at (530) 768-1880.

Salary : $27 - $36