Executive Director

Children’s Musical Theatre of Bartlesville (CMT)

Position Title: Executive Director

Reports To: CMT Board of Directors

FLSA Status: Exempt, Full Time

Children’s Musical Theatre of Bartlesville (CMT) has been a vital part of the community since 2000, providing children with opportunities to explore the world of musical theatre. Offering tuition-free summer programs, weekly classes, and production camps, CMT serves a broad radius around the Bartlesville area. The organization is committed to growth, with plans to expand its offerings to include a theatre troupe, homeschool choir, toddler classes, and more, as community needs evolve.

Position Summary The Executive Director (ED) is responsible for leading the organization’s mission, growth, and sustainability. The ED oversees CMT’s administration, programming, finances, and fundraising efforts, collaborating effectively with the Board of Directors, staff, volunteers, donors, participating families, and the broader community to drive success. The ED ensures CMT remains focused on its mission and strategic goals while maintaining a positive, supportive environment for all involved.

Key Responsibilities

Leadership and Strategic Planning

• Collaborate with the Board of Directors to develop and implement long-term strategies to fulfill CMT’s mission and ensure organizational growth.
• Lead the creation of organizational and financial plans in alignment with the Board’s strategic direction.
• Attend all regularly scheduled board meetings and serve as an ex-officio member of all committees, providing updates, strategic insights, and leadership to ensure alignment with organizational goals.
• Promote and manage volunteer engagement across all areas of CMT, fostering an inclusive and active volunteer community.
• Ensure compliance with all relevant federal, state, and local regulations, maintaining accurate records and documents.

Communication and Public Relations

• Regularly update the Board on organizational progress and key developments.
• Represent CMT in the community, strengthening relationships with business, civic leaders, and media outlets to promote the organization’s programs and goals.
• Maintain CMT’s presence across various media platforms, leveraging speaking engagements and social media to raise awareness.
• Build strong, cooperative relationships with staff, volunteers, and community groups to foster collaboration and support for CMT’s mission.

Staff and Volunteer Management

• Inspire and motivate staff to perform at their highest potential.
• Oversee the recruitment, hiring, supervision, and evaluation of all staff and volunteers, ensuring alignment with CMT’s values and mission.
• Develop clear job descriptions and ensure regular performance evaluations.
• Plan for staff development, including training and educational opportunities, to support long-term growth and success.

Financial Oversight

• Develop and maintain sound financial practices, working with the Board and staff to create and manage the annual budget.
• Ensure that CMT operates within its financial guidelines while meeting the resource needs to fulfill its mission.
• Communicate resource goals effectively to ensure the adequacy of funds for CMT’s mission and programs

Fundraising and Development

• Partner with development staff and the Board to create an annual fundraising plan and strategy.
• Broaden CMT’s donor base by cultivating relationships with individuals, corporations, and other organizations.
• Lead major gift solicitation and support grant writing efforts to secure funding.
• Oversee fundraising campaigns, ensuring alignment with CMT’s mission and goals.

Marketing and Public Relations

• Act as the primary representative for CMT, promoting the organization’s programs within the community.
• Develop and maintain strategic partnerships to advance CMT’s mission and visibility.
• Oversee CMT’s website, social media, and other marketing efforts, ensuring up-to-date content and engagement

Facilities Management

• Oversee the day-to-day operations of CMT’s facilities, including maintenance, usage, and cleanliness.
• Ensure that all insurance and inspections are current.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience in a managerial role with increasing responsibilities, preferably in a nonprofit or arts-related organization in a reporting position to a Board of Directors.
• Strong organizational, planning, and time management skills.
• Excellent written and verbal communication abilities.
• Experience in fundraising, major gift solicitation, and donor relations is highly preferred.
• Ability to thrive under pressure and manage multiple projects simultaneously.
• Strong public speaking, negotiation, and budget management skills.
• Familiarity with Microsoft Office, Apple products, and CRM software is a plus.
• Availability to work some weekends and evenings as required.

Compensation and Benefits

• Salary Range: $45,000–$55,000, based on experience.
• Flexible work schedule and generous paid time off (PTO), including 10 vacation days, 2 floating holidays, and 12 days of PTO accumulated one day monthly. 5 PTO days may be carried over to the following year.
• Holiday benefits: New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving (Wed–Fri), Christmas Eve, Christmas Day, and New Year’s Eve.
• Health Reimbursement Arrangement (HRA).
• Complimentary enrollment for your children in CMT’s tuition-based programs.
• Six complimentary tickets to the summer Main Stage show.
• Use of CMT’s facility for one personal event annually (subject to availability and CMT’s rental policy).

Other The Executive Director will perform additional duties as assigned by the Board.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $45,000 - $55,000