What are the responsibilities and job description for the Senior Accounts Payable Processor position at Children's National Hospital?

The Senior Accounts Payable Processor is responsible for accurately processing invoices, maintaining vendor records, ensuring timely payment of outstanding balances and acting as a resource for other processors. The Senior Accounts Payable Processor plays a vital role in supporting the financial operations of the hospital, ensuring compliance with regulatory requirements and maintaining the highest standards of financial integrity.

Qualifications : Minimum Education

Associate's Degree Relevant experience beyond the minimum required work experience may substitute for the educational requirements on 1 to 1 ratio (Required)

Bachelor's Degree Additional education or certification in accounting or finance (Preferred)

Minimum Work Experience

3 years demonstrated experience as an accounts payable processor or similar role in a healthcare or hospital setting (Required)

Required Skills / Knowledge

In-depth knowledge of accounts payable principles and processes, with an understand of healthcare industry regulations and compliance standards

Proficient in using accounting software and other relevant tools (e.g., PeopleSoft, Microsoft Office Suite).

Exceptional attention to detail and accuracy in data entry and record management, particularly when handling sensitive patient and vendor information.

Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies and exceptions.

Effective communication skills, both verbal and written, to interact with vendors, staff, and other stakeholders professionally and compassionately.

Ability to work independently and collaboratively in a fast-paced environment while maintaining confidentiality and professionalism.

Familiarity with relevant legal and regulatory requirements, including healthcare privacy laws (e.g., HIPAA).

Strong organizational and time management skills to handle multiple tasks and prioritize effectively.

Experience with Concur and expense management is preferred.

Experience with vendor management practices is preferred.

Functional Accountabilities

Process vendor invoices

Accurately and efficiently process vendor invoices, ensuring proper matching with purchase orders and receipts.
Prepare and process payments for approved invoices, ensuring they are accuracy and adherence to payment terms.
Review employee expense reports, ensuring proper documentation and adherence to hospital policies and reimbursement guidelines.
Reconcile vendor statements to reflect outstanding balances, addressing any issues promptly and are accurately reflected and maintaining strong po vendor relationships.
Communicate with vendors and internal stakeholders to resolve invoice discrepancies, payment inquiries, and other related concerns.
Maintain accurate vendor records, including contact information, payment terms, and tax identification numbers, while ensuring compliance with privacy regulations.
Collaborate with the finance, purchasing, and end-user teams to resolve issues related to purchase orders, receipts, and invoices.
Assist in month-end and year-end closing activities, including reconciliations and accruals, to support financial reporting requirements.
Contribute to the implementation and improvement of accounts payable processes and procedures to enhance efficiency and effectiveness.
Stay up to date with relevant regulations and leading practices in accounts payable processing, suggesting, and implementing process enhancements as needed.
Provide training and mentor AP processors, providing guidance and support to ensure consistent and accurate processing of invoices and payments.
Conduct ad-hoc analyses to support problem solving e and inform Key Performance Indicator (KPI) tracking when needed.
Support ERP project initiatives by providing expertise in accounts payable processes, assisting with system testing, data migration and process optimization to ensure a smooth transition and integration

Organizational Accountabilities

Organizational Accountabilities (Staff)

Organizational Commitment / Identification

Anticipate and responds to customer needs; follows up until needs are met

Teamwork / Communication

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others' ideas and opinions

Performance Improvement / Problem-solving

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgment

Cost Management / Financial Responsibility

Use resources efficiently

Search for less costly ways of doing things

Safety

Speak up when team members appear to exhibit unsafe behavior or performance

Continuously validate and verify information needed for decision making or documentation

Stop in the face of uncertainty and takes time to resolve the situation

Demonstrate accurate, clear and timely verbal and written communication

Actively promote safety for patients, families, visitors and co-workers

Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

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