Accounts Payable Processor

The Accounts Payable Processor is responsible for accurately processing invoices, maintaining vendor records, and ensuring timely payment of outstanding balances. The Accounts Payable Processor plays a vital role in supporting the financial operations of the hospital, ensuring compliance with regulatory requirements and maintaining the highest standards of financial integrity. The Processor is responsible for the accurate and expedient processing of invoices and vouchers submitted to the Accounts Payable department. Some job responsibilities include reviewing, auditing, obtaining approval, and processing customer, supplier, and vendor invoices using PeopleSoft. The processor monitors the automated invoice capture process daily and runs queries to monitor voucher processing status. At the same time, works to resolve voucher processing issues - matches and verifies receipt for PO-related invoices; researches and resolves match exceptions in PeopleSoft. Supervises the posting of approved vouchers. Works to receive authorization prior to issuance of payment. Assists in the reconciliation of supplier and employee vendor records that impact voucher processing. Works with appropriate AP staff and CNH employees to resolve invoice issues and payment-related issues. Adheres to department policies and procedures. Performs other tasks as directed by AP management. Minimum Education High School Diploma or GED (Required) Minimum Work Experience 1 year demonstrated experience as an accounts payable processor or similar role in a healthcare or hospital setting (Required) Required Skills/Knowledge Strong understanding of accounts payable principles and processes, with knowledge of healthcare industry-specific regulations and compliance. Proficient in using accounting software and other relevant tools (e.g., PeopleSoft, Microsoft Office Suite). Excellent attention to detail and accuracy in data entry and record keeping, especially in handling sensitive patient and vendor information. Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies and exceptions. Effective communication skills, both verbal and written, to interact with vendors, staff, and other stakeholders professionally and compassionately. Ability to work independently and collaboratively in a fast-paced environment while maintaining confidentiality and professionalism. Familiarity with relevant legal and regulatory requirements, including healthcare privacy laws (e.g., HIPAA). Strong organizational and time management skills to handle multiple tasks and prioritize effectively. Experience with Concur and expense management is preferred. Experience with vendor management practices is preferred. Functional Accountabilities Process vendor invoices

• Process vendor invoices accurately and efficiently, matching them with purchase orders and receipts.

• Prepare and process payments for approved invoices, ensuring accuracy and adherence to payment terms.

• Review employee expense reports, ensuring proper documentation and adherence to hospital policies and reimbursement guidelines.

• Reconcile vendor statements to ensure all outstanding balances are accurately reflected and resolved in a timely manner, maintaining positive vendor relationships.

• Communicate with vendors and internal stakeholders regarding invoice discrepancies, payment inquiries, and other errors.

• Maintain vendor records, including contact information, payment terms, and tax identification numbers, while ensuring compliance with privacy regulations.

• Collaborate with the finance, purchasing, and end-user teams to resolve issues related to purchase orders, receipts, and invoices.

• Assist in month-end and year-end closing activities, including reconciliations and accruals, to support financial reporting requirements.

Organizational Accountabilities Organizational Accountabilities (Staff) Organizational Commitment/Identification

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance