Security Administrative Specialist / FT, Mon -Fri 6:30 am - 3:00 pm

Schedule: FT, Mon -Fri 6:30 am - 3:00 pm At Children’s, the region’s only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities. A Brief Overview The Security Administrative Specialist (SAS) under the direction and control of the Director of Safety and Security performs the activities of day to day operations regarding access control badging and credentialing, coordinating parking assignments and issuing of parking credentials, assisting in credentialing of vendors through the Intellicentrics® database, security department activity reporting and other project work to assist the Security Manager in reporting objectives. Essential Functions

• Access Control Badging and Credentialing
  • Create badges for new employees to include contractors and medical staffing
  • Provides replacement credential (badges) for existing employees, contracts, and medical staffing.
  • Programs the access control system to include scheduled time change, holiday changes and access level modifications.
  • Updates credentials for staff and contractors by adding doors with authorization of the Security Manager
  • Maintains an adequate inventory of badging supplies to ensure smooth operations with both team member and visitor badges.
  • Requires initiative and compliance with policies and procedures regulating access control and keying
  • Conducts analysis of access control and provides reports to the Security Supervisor or Security Manager as directed
• Parking Analysis and Issuance of Parking Permits
  • On a quarterly basis, has a parking count of parking facilities conducted with the assistance of security operations and evaluates the need for changes in parking assignments, recommending action to the Security Manager.
  • Prepares parking assignment log with current and previous assignments of all staff, providers, and contractors assigned parking and maintains it for accuracy
  • Notifies staff through well-prepared and approved communications of any changes in their parking assignments
  • Maintain the parking permit database, including entering parking permits and tickets issued into the database
  • Prepares monthly report of parking permits and tickets issued for submission to the Security Manager
  • Performs other analysis of parking under the direction of the Security Manager
  • Required moderate analysis skills, attention to detail and adherence to policy and procedures
• Supports the Safety Officer, Security Threat Manager, and Security Supervisor in administration of their duties
  • Reviews Intellicentrics for approved vendors and authorizes issuance of credentials under the directed
  • Conducts activities in support of investigations (e.g. CCTV reviews, data checks)
• • Functions as the fleet management point of contact for the hospital's fleet of vehicles
  • Codes invoices for approval of fuel and maintenance activity
  • Obtain and manage fuel cards of each vehicle
  • Ensure vehicles have appropriate insurance and registration documents
  • Manage the vehicle reservation calendar
• Regular attendance at work is an essential function of the job.
• Perform physical requirements as described in the Physical Requirements section

Education Qualifications

• High School Diploma Or GED equivalent Required

Experience Qualifications

• Minimum 3 years experience in a security role Required and
• Previous administrative or office experience Preferred and
• Previous security, hospital security, civilian law enforcement, or military experience Preferred

Skills and Abilities

• Requires ability to read, write, speak, and perform mathematical calculations to complete investigations, reports, and work with the public, patients, visitors and team members in a professional manner.
• Requires knowledge of spreadsheets and analysis using them.
• Requires data entry skills to enter data and retrieve data from databases.

Licenses and Certifications

• Health Services\BCLS - Basic Life Support Through the American Heart Association Required and
• Currently IAHSS Certified Healthcare Security Officer (CHSO) Required or
• International Foundation for Protection Officers Certified Protection Officer (CPO) Certified Required or
• Ability to obtain within 1 year of employment and maintain continuously during employment. Required

Children’s is the very best for kids and the very best for your career! At Children’s, we put YOU first so together, we can improve the life of every child!