What are the responsibilities and job description for the Trust Officer position at Chilton Trust?
Position Description: The Trust Officer will have responsibilities and tasks that include but are not limited to the following:
- Provide support to the Fiduciary team and the DE office to quarterback all Chilton Trust resources necessary to provide wealth and investment solutions for all fiduciary clients.
- Assist with the new client on-boarding procedure to ensure a smooth and timely transition to the Chilton Trust investment advisory platform. This includes preparing new account opening documents, coordinating asset transfers and working closely with custodians.
- Responsible for day-to-day administration of CTC accounts, trust accounts and any estate administration (including monitoring daily transaction reports and cash balances, initiating transfers/cash raises as necessary).
- Prepare performance, gain/loss reports for clients and internal advisors.
- Prepare Trust Committee agenda and minutes.
- Own 90 day and annual review tracking spreadsheets and complete reviews for fiduciary accounts.
- Assist with preparing information for tax team.
- Update values of unique assets on an as needed basis.
- Ensure promissory note payments are received and values updated accordingly.
- Obtain direction letters from investment advisors as to the value of directed assets.
- Participate in Relationship Acceptance Committee and Trust Committee meetings as necessary.
- Prepare for audits by any auditors and/or regulators.
- Perform special projects as assigned, including Excel spreadsheets, and PowerPoint meeting decks for client reviews.
- Ability to understand reporting and how to access system for reports.
- Ability to interface with prospects and clients.
- Promote the mission of Chilton Trust by fostering cooperative, collegial relations in all activities
- Bachelors of Arts degree
- 3-5 years of relevant trust administration experience preferably in financial services, ideally in a wealth management firm and preferably Cannon Trust School or other similar training.
- Interest in financial services, capital markets and wealth management
- Confident self-starter willing to do what it takes to help build a business
- Ability to anticipate needs and independently learn new skill sets on the job
- Experience with financial services operations and transaction processing.
- Experience and proven interest in administering trust and investment accounts with third-party custodian banks.
- Experience executing investment transactions in client portfolios including public securities, hedge funds, private equity and real estate.
- An understanding of financial transactions and an operational understanding of financial planning, estate and transfer tax issues and income tax issues.
- Exceptional problem-solving skills, organizational skills, attention to urgency and detail, and deadline oriented.
- Clear and concise oral and written communication skills.
- Able to work successfully both independently and in a team environment.
- Energetic, dynamic, highly motivated, ethical & mature, with an understanding of the importance of confidentiality and discretion.
- Systems knowledge: Microsoft Office – especially Excel, PowerPoint and Word, financial reporting and asset aggregation systems, Bloomberg.
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