Administrative Assistant (School-Age Child Care)

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: https://www.cpc-nyc.org/)

PROGRAM SUMMARY

CPC School Age Child Care (SACC) Programs are after school and summer programs serving students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual, academic, physical, social and emotional growth. The program offers creative and structured activities to strengthen participants’ academic skills and incorporates the disciplines of science, technology, engineering, and mathematics (STEM) in a variety of projects, as well as art and physical activities. SACC Programs generally operate on weekdays from 2:00 pm - 6:00 pm, with possible evenings, weekends, and school holidays at the following sites:

• PS 2 —122 Henry Street, Room 109, New York, NY 10002
• PS 20 —142-30 Barclay Avenue, Flushing, NY 11355
• PS 124 —40 Division Street, New York, NY 10002
• PS 130 —143 Baxter Street, New York, NY 10013
• PS 153 —1970 Homecrest Avenue, Brooklyn, NY 11229
• Chrystie Street—115 Chrystie Street, New York, NY 10002

JOB SUMMARY

Reporting to the on-site Supervisor and Program Director, the part-time Administrative Assistant at Chrystie Street is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.

ESSENTIAL RESPONSIBILITIES

• Perform a variety of administrative duties requiring comprehensive knowledge of the program including but not limited to registration of students for services and scheduling program activities through DYCD Connect.
• Produce letters, reports, and memorandums, schedule meetings and appointments, and maintain staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests and track expenditures.
• Act as a liaison between the finance department and program.
• Maintain an organized office in terms of paperwork including financial and personnel files and take responsibility for upkeep of office equipment, materials and appearance of office; monitor office inventory and order supplies as needed.
• Effectively communicate with families and community members, verbally and in written form, throughout the program.
• Answer phone calls and assist community members or direct calls to appropriate personnel as needed.
• May train and supervise other clerical personnel
• Oversee assigned Work Learn Grow participants/SYEP participants/Volunteers
• Other duties as assigned by the Supervisor and/or Program Director.

QUALIFICATIONS

Education and Experience:

• Must have the knowledge and proficiency in the use of technology.
• Knowledge of clerical practices and procedures.
• Proficiency in Microsoft Office applications.

Skills and Competencies:

• Excellent communication, organizational, and interpersonal skills.
• Strong social and emotional maturity, and behavioral management skills.
• Knowledge of the principles of positive youth development.
• Strong leadership, collaborative and diplomacy skills.
• Bilingual in English and Mandarin or Spanish a plus.

Additional Requirements:

• Hiring for this position is subject to clearance by the Statewide Central Database Register and Staff Exclusion List.
• Fingerprinted by both NYC Department of Education and NYC Department of Health.

COMPENSATION & BENEFITS OVERVIEW

• $18.00 - $21.00 per hour; 20 – 30 hours per week through June 2025
• CPC offers eligible temporary staff members mandatory benefits, including paid New York State sick time

COVID-19 SAFETY PROTOCOLS

CPC has been committed to two goals: 1) keeping staff and community members healthy and safe and 2) continuing to safely provide services to community members. CPC no longer mandates COVID vaccination, but vaccines and boosters are highly encouraged for all our staff and community members.

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Laura Li, when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to careers@cpc-nyc.org with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ , individuals with disabilities, and veterans to apply.

Salary : $18 - $21