What are the responsibilities and job description for the Office Coordinator position at Chipton Ross Inc.?
Job Description
Job Description
Chipton-Ross is seeking an Office Coordinator for a contract opportunity in New York, NY.
BASIC QUALIFICATIONS (REQUIRED SKILLS / EXPERIENCE) :
1-2 years work experience.
Knowledge of Microsoft Office - Excel, Word, Powerpoint, Outlook.
Exemplary communication skills (written and verba.l) Ability to manage multiple projects simultaneously.
Ability to brainstorm, coordinate and execute social engagements and events.
Process oriented.
Sense of humor, and ability to work with multiple managers and personality types.
Ability to work independently and in a proactive manner.
Highly organized and able to multi-task in a fast-paced environment.
Ability to learn, understand and perform new tasks in an efficient manner.
POSITION RESPONSIBILITIES :
1) Manage Front Desk Operations.
Act as gatekeeper to general inquiries, Direct guests, visitors, and clients to destinations within the office.
Receive mail, packages and food deliveries.
Field general office operations questions from employees.
Provide information to callers and direct them to the proper person or department.
Troubleshoot problems and arrange repairs of office equipment.
2) Manage Daily Office Activities of NYC Field Office.
Manage and maintain office supply inventory (see below.) Manage product inventory and maintain spreadsheets.
Manage Porters daily tasks i.e. restocking pantry / coffee / milk / snacks.
Issue access control key fobs for employees.
Clean and Set up new hire desks with supplies aligning.
Order and Stock Supplies (Bi-Weekly.)
3) General Housekeeping in tandem with Porter.
Maintain printing stations, mail room, kitchen, bar and conference rooms.
Coordinate cleanup for events and meetings with relevant EA's and support staff.
Manage trash and recycling procedures.
Address janitorial concerns with vendor and on-site staff.
4) Meeting facilitation and coordination.
Book and prepare rooms.
Create agenda and presentations in accordance with topics and information provided by senior staff member.
Ensure meeting deliverables are met through coordination with key stakeholders and vendors.
5) Ticket operation and distribution support.
Coordinate the distribution of client titled events and properties as well as third party partner allocations.
Ability to troubleshoot database errors.
Manage the reporting of ticket use through Excel.
Ability to standardize communications with stakeholders and requestors.
PREFERRED QUALIFICATIONS (DESIRED SKILLS / EXPERIENCE) :
Experience performing administrative and clerical tasks.
Knowledge of office management, procedures, A / V equipment and basic technology.
REQUIRED EDUCATION :
Accredited High School Diplopma or GED.
WORK HOURS : Full-Time
Monday-Friday 08 : 30AM-04 : 30PM
