Proposal Writer Intern

Job Summary:

The Proposal Writer Intern is detail orientated and supports the Bids and Proposal (B&P) Team within the Business Development (BD) Group in drafting and preparing compelling proposals for clients, partners, and funding opportunities. The selected candidate will assist with writing, editing, and organizing proposal documents while gaining valuable experience in business development, project management, and client communication. This role provides exposure to the proposal process and helps develop strong technical writing, research, and organizational skills.

Supervisory Responsibilities: No

Job Classification: Seasonal, Full Time

Duty Station: Oklahoma City, OK

Travel: No

Compensation:

This pay band reflects Chloeta’s good faith estimate of the range it expects to offer; Chloeta reserves the right to alter this range if business circumstances change.

• $18.50 per hour
• FLSA Non-Exempt

Duties/Responsibilities:

• Assists in drafting, editing, and proofreading proposals and related documents.
• Conducts research to gather relevant information for proposals, including industry trends, competitor analysis, and client needs.
• Organizes proposal content, ensuring it aligns with client requirements, guidelines, and objectives.
• Supports the creation of proposal templates, presentation materials, and supporting documents.
• Assists in formatting proposal documents to meet submission standards and ensure a professional presentation.
• Helps maintain and update proposal databases, including tracking proposal status and outcomes.
• Assists in the development of cost estimates and timelines for proposals.
• Collaborates with cross-functional teams, including project managers, subject matter experts, and designers, to gather the necessary information for proposals.
• Participates in proposal strategy meetings to understand client needs and objectives.
• Completes administrative tasks related to the proposal process, such as organizing meetings, managing deadlines, and compiling feedback.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills and Abilities:

• Proficiency in Microsoft Office .
• Ability to learn and use AI and data management software.
• Strong writing, editing, and proofreading skills.
• Strong research skills, including the ability to gather, analyze, and summarize information from various sources.
• Highly organized and able to multitask.
• Strong attention to detail and problem-solving skills.
• Excellent communication skills, both verbal and written.
• Able to work independently and as part of a team.

Required Education and Experience:

• Required: Enrolled in a university or college program at junior or senior level, preferred course of study to include English, Communications, Journalism, Business, Marketing, or a related field.
• Required: At least 1 year of administrative office or writing/journalism/marketing experience

Work Environment / Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds on occasion.
• This job operates in a fast-paced, collaborative environment. This role routinely uses standard office equipment such as computers, phones, etc.

Pre-employment Requirements:

This position may be contingent upon passing a security clearance, criminal background check, drug screen, Motor Vehicle Record (MVR) review, education verification, employment verification, and/or credit check after acceptance of an offer and prior to beginning work, due to the nature of the services Chloeta provides and the responsibilities of this position.

Drug and Alcohol Testing:

To enforce Chloeta’s Drug and Alcohol Testing Policy, an employee or candidate could be subject to undergoing a drug screen and/or alcohol testing at the beginning of employment, as well as after commencement of employment where there is reasonable suspicion of intoxication, or following an automobile or other accident, or as part of a company or facility-wide random drug screen process.

EEO Statement:

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Chloeta:

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness Healthcare, and critical infrastructure requirements.