Office Manager

The primary responsibility is to oversee and enhance office operations through proactive management of clerical activities and administrative tasks. The role requires a strong alignment with Choate values and culture, emphasizing adaptability, collaboration, and enthusiasm for fostering a positive environment.

DUTIES AND RESPONSIBILITIES:

• Support company operations by ensuring office systems are operating(copiers/printers, phones, conference room equipment) and collaborating with other departments as necessary.
• Oversee the coverage of the front desk and may include supervision of the receptionist.
• In the absence of the receptionist, provide general support to visitors and greet guests in a professional and hospitable manner.
• For all new employees, complete new hire orientation and ensure office setup.
• Manage relationships with various vendors and act as the liaison between property management and the office, communicating information accordingly.
• Manage office supplies inventory, including business cards and company stationary, and place orders as necessary.
• Code and approve overhead invoices.
• May also assist with supporting project teams through project administrator responsibilities.
  
  

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

• High School Diploma or equivalent(GED)
• 5 years of proven experience in office support or administrative functions.
• Exceptional organizational skills with the ability to prioritize and manage multiple responsibilities.
• Demonstrated ability to work autonomously with minimal supervision while effectively collaborating with team members when needed.
• Strong working knowledge of MS Office.
• Ability to maintain confidentiality.
• Maintain a professional appearance at all times.