What are the responsibilities and job description for the Communications Coordinator position at Choice Schools?

At Choice Schools Associates, we partner with school communities, empowering and equipping them to fulfill their unique mission.

Choice Schools Associates, located in Grand Rapids, MI, is seeking a service-minded communications coordinator looking to take the next step in their career. Do you want to work with a team that is passionate about living out its mission? If so, we want to hear from you!

The ideal candidate must be a champion to challenge the status quo in pursuit of educating students! As the third-largest and most comprehensive charter school management organization in Michigan, Choice Schools Associates' culture is driven by putting students first, expecting greatness and teamwork. Our vision is rooted in people - the people we employ and the families and students we serve. We believe that every student can learn at high levels no matter their background or abilities. Our student-centric philosophy drives us to our path to greatness, allowing everyone - students, staff, teachers, board members, and stakeholders to thrive individually and organizationally.

Key Responsibilities

Organize Projects, Deadlines and Prioritize Support

Coordinates communication campaigns and initiatives, ensuring all deliverables are met on time.
Balances competing priorities by managing team support requests, addressing urgent needs while focusing on long-term goals.
Tracks and maintains communication team project schedules, ensuring deadlines are met and progress is documented.
Documents key discussions, action items, and decisions from meetings and calls, ensuring follow-through and accountability.
Maintains comprehensive, organized records to support efficient project management and follow-up actions.

Data Coordination for the Communications Team

Collects, organizes, and manages data for marketing and communication activities as requested.

Analyzes data to identify trends and provide actionable insights for decision-making.

Assists with tracking and reporting data to measure the success of campaigns and enrollment efforts.

Audits pupil accounting reports for compliance and accuracy, flagging and addressing discrepancies.

Collaborates with the team to resolve data-related challenges and ensure accurate reporting.

Editing and Marketing Support

Edits and proofreads internal and external communication materials for accuracy and clarity.

Ensures consistency in messaging, tone, and brand voice across various channels.

Manages incoming marketing support requests, delegating tasks and ensuring timely responses.

Website and Digital Platform Support

Updates and maintains content on WordPress websites as needed.

Troubleshoots minor website issues and coordinates with developers for complex problems.

Ensures digital content is accurate, engaging, and aligned with communication goals.

Monitors Google Analytics and suggests improvements to website content based on data.

Conducts quarterly website audits to ensure accuracy, compliance, and relevance.

Manages and supports MailChimp contact lists and email content.

Administrative Support

Reconciles credit card statements as required.

Coordinates with internal stakeholders to develop and order promotional materials.

Executes mass email communications for central office and school teams.

Provides support for various team projects, including tasks such as social media content creation, graphic design projects, video editing, blog writing, and email creation, among other responsibilities.

Qualifications :

0-2 years of experience working in marketing, communications, or public relations.

Strong organizational and project management skills.

Proficiency in data management and reporting.

Exceptional editing and proofreading abilities.

Ability to multitask and thrive in a fast-paced environment.

Proficient in Google Suite

Desired Qualifications :

Bachelor's Degree or associate degree in Marketing, Communications, or Public Relations

Experience with :

Project management systems (Monday)

Email marketing systems (Mailchimp)

Design software (Adobe or Canva)

Website hosting platforms (Wordpress, Beaver Builder, Breakdance)

Location : Primary office - 5251 Clyde Park Ave SW, Wyoming, MI 49509 - Hybrid schedule available

Schedule : Hourly, Full-time, year-round, 5% travel within the State of Michigan.

Compensation & Benefits

Compensation is competitive and commensurate with qualifications and experience. Choice Schools offers a full comprehensive benefits plan, including health care, a competitive 401(K) plan, professional development, and much more. View our benefits options here -

Choice Schools Associates LLC is an Education Service Provider for charter schools in Michigan and is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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