What are the responsibilities and job description for the Bankruptcy Legal Secretary position at Choice Specialists?
A prestigious law firm in Downtown Dallas is seeking an Executive Legal Secretary to join their Bankruptcy Section.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepares draft documents such as briefs, complaints, motions, discovery requests and responses, subpoenas, and summonses, using firm templates and information from attorneys.
- Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with bankruptcy filing requirements). E-files in bankruptcy courts, as needed, through Pacer.
- Enters and maintains all case information in Court Alert (dates, reminders, etc.)
- Prepares notebooks, binders, exhibits, and other documentation as needed. Also coordinate to have binders / thumb-drives delivered to Courthouse for hearings.
- Runs conflict checks in coordination with the New Business Intake team and opens new client / matter files.
- Coordinate with attorney and Accounting if task codes are needed.
- Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
- Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.
- Proofreads documents for grammar, punctuation, syntax and formatting consistency.
- Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed.
- Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary.
- Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner.
- Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney / client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions.
- Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations.
- Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
- Prepares materials for publication or speaking engagements.
- Performs research as needed, utilizing the internet or other web-based programs.
- Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary.
- Adheres to Firm policies and procedures as outlined in the Firm Handbooks.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
