What are the responsibilities and job description for the Legal Secretary (Global Finance) position at Choice Specialists?
A prestigious, international law firm is currently seeking a Global Finance Legal Secretary for their Downtown Dallas office.
Summary :
A Global Finance Legal Secretary assists lawyers and other legal personnel with regard to document production and various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.
Duties and Responsibilities :
- Types, formats, edits and finalizes documents, including correspondence, memoranda, purchase and sale agreements, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software.
- Organizes clerical functions and work flow.
- Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments).
- Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses.
- Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
- Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff.
- Promptly processes incoming and outgoing mail and distributes upon receipt.
- Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.
- Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.
- Coordinates the prompt production, processing and delivery of assignments' work products through Reprographics, i.e. duplicating, messenger and telecommunication services.
- Coordinates client billing with billing services, as needed.
- Obtains information from library services and makes copies, as requested.
- Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
- Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.
- Performs a variety of secretarial functions, including processing new client / matters and expense reports, preparing notebooks and exhibits, etc.
- Performs other work related duties as assigned or as judgment or necessity dictates.
Qualifications : Required :
Preferred :
