Program Support Specialist PT

Program Support Specialists provide administrative and specialized assistance to various Choices programs. The incumbent will support and uphold a commitment to racial and ethnic equity and antiracism.

Essential Duties and Responsibilities

• Plans or assists with planning for meetings and special events such as trainings, retreats, workshops, conferences, and holiday celebrations.
• Greets all visitors in a friendly and professional manner with the intent to assist with needs.
• Maintains records and databases specific to assigned area.
• Manages meeting room availability using the Outlook Calendar.
• Shares responsibilities for quality assurance by ensuring all information managed is accurate, timely and complete. Identifies any exceptions and leads corrective steps to remedy issues quickly.
• Assists administrative and program staff with various administrative duties, including projects and large mailings which will require the ability to use the mail merge function in Word.
• Staffs the reception desk and the company telephone.
• Manages the badge making process for all Choices staff. This includes mailing these to the offsites.
• Ensures conference rooms, kitchens, employee break rooms, and other shared space is kept clean, stocked and organized.
• Manages office supplies and products by ordering, stocking, and organizing inventory.
• Schedules and supervises maintenance and repair of office equipment.
• May travel off-site to purchase supplies, assist with special events, or similar duties.
• Manages and coordinates requests for promotional items to include swag request, printing program brochures, and handouts.
• Sorts, and distributes incoming mail daily and uses the postage machine to meter/stamp outgoing mail.
• Maintains and coordinates delivery dates with service vendors such VRC Shredding; Canteen Vending Company, Securitas, Sharp, Orkin Pest Control, and other routine deliveries.
• Models Choices values and guiding principles with internal and external customers.
• Willingly completes other duties as assigned to advance the mission of Choices.

Qualifications

• High school diploma or equivalent required. Degree preferred.
• Minimum of two years’ experience working in an office environment providing administrative support.
• Strong communication and writing skills.
• Highly organized and detail oriented.
• Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver’s license in state of residence and auto insurance.
• Demonstrated ability to:
  • Work effectively with internal and external individuals, including other professionals in the community.
  • Work effectively as a member of a team.
  • Effectively communicate to various internal and external audiences in both person and through various electronic media.
  • Manage time and work effectively with minimal supervision.
  • Effectively manage multiple priorities simultaneously.

Hourly Rate: $21.00/hr

Benefits Include:

• 401k with Match

Salary : $21