Administrative Assistant

Position Summary

The ideal candidate will be experienced in handling a wide range of support-related tasks and will be able to work independently with little or no supervision. This person must be detail-oriented, be exceedingly well organized, and have excellent interpersonal skills. Also, needs the flexibility that comes with handling personal assistant responsibilities. The successful candidate must have the ability to interact with a wide range of people from office staff to executives in a dynamic environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. A high level of professionalism, confidentiality, and judgment is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.  This position will report to and support VP leaders. This position is located in downtown Houston, TX. Hybrid work schedule is an option for remote work on Mondays and Fridays. Level and salary commensurate with experience.

Essential Job Functions

• Manage heavy calendar movement, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings

• Prioritize and manage multiple projects concurrently from multiple executives; clarify needs regularly

• Coordinate, manage and communicate complex travel schedules and reservations simultaneously for various executives and staff

• Provide support to additional assistants and staff

• Plan, organize and facilitate large meetings and events for multiple teams

• Create and submit monthly expense reports prior to deadline for numerous executives

• Reconcile monthly Pcard expenses prior to deadline

• Monitor, review and submit expense reports for accuracy and detail prior to executive approval

• Maintain budget spreadsheet and track invoices

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. 

Minimum Qualifications

• High school diploma or GED

• 7 years of experience as an administrative assistant supporting VP level

• Excellent calendar management skills for multiple executives

• Proofreading and editing skills

• Efficient communication and interpersonal skills are critical

• Experience assisting management with the creation of PowerPoint presentations

• Strong knowledge of MS Office, including word, Excel, PowerPoint and Outlook

• Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company

• Ability to meet deadlines

• Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

• Bachelor’s Degree

• Ability to manage flexible work hours and after hour requirements

EEO Statement:

Chord Energy does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.