Beverage Program Coordinator

BEVERAGE PROGRAM COORDINATOR

Part Time – Hourly

The BEVERAGE PROGRAM COORDINATOR will prepare, batch, pull, organize, maintain and inventory Chowgirls Cordial bar & beverage products. This role works closely with the Operations & Hospitality teams to ensure quality of product, event logistics are in order, and to train and supervise bar staff. This position reports to the BEVERAGE PROGRAM MANAGER.

ADMINISTRATIVE

• Participate in and assist Operations Manager (OM) and Bar Program Manager (BPM) with Bartender & Bar Lead training
• Expo bar events to bar leads as scheduled by BPM
• Be knowledgeable of and administer state, county, and city liquor laws during all bar operations
• Maintain working and general knowledge of Chowgirls internal bar rules, procedures, and policies and act as a knowledge resource for other staff, ensuring compliance
• Attend all pertinent bar meetings and provide content as directed, such as weekly Packet Meeting
• “Pre-Packet” i.e. review the the week’s upcoming events with BPM to troubleshoot any possible logistical issues and compile questions for the Event Specialists
• Utilize the Packet Notes event summary document to create the weekly prep list

INVENTORY

• Receive alcohol and beverage deliveries and stock liquor room upon order delivery organizing by first in, first out (FIFO), maintain security of all liable stock, and ensure invoices/receipts are delivered to BPM
• Communicate daily happenings, misdeliveries, and similar with the Beverage Program Manager
• Reset, clean and organize liquor room, outdoor cooler, and reach-in coolers/freezers, N/A cooler maintaining proper labels and sanitization
• Ensure BTB cooler is emptied of any unsecured alcohol stock as soon as possible post Sales tastings
• Log all alcohol or other products utilized for anything other than event needs – ie. waste, R&D, tastings, etc on the Waste Tracking/Transfer Sheet
• Assist BPM with picking up will-calls at various distributors as assigned
• Conduct monthly liquor room inventory with Beverage Program Manager
• Make and maintain all stock bar syrups, mixers, tinctures, and garnishes per Chowgirls bar setup standards
• Manage batching and beverage kit preparation, letting BPM know of any additional staffing needs for support
• Batch recipes for specialty cocktail and non-alcoholic beverage orders for all events as delegated
• Keep inventory of clean, stocked bar tools in working order, notifying Bar Program Manager of replacement needs
• Work with Beverage Program Manager on special request beverage creation and seasonal menu updates as requested

EVENT SUPPORT & EXECUTION

• In collaboration with the BPM, lead and support Bar Staff in strategic and hospitable execution of bar service onsite
• Going on-site as needed for both typical bartending and bar leads shifts, and for training purposes
• Attend site visits as assigned to gain any extra information of spacing, parking, and equipment needs for events and report findings back to BPM and Bar Leads as necessary
• Create Bar Pull Sheets for each event with alcohol service, and pull bar stock for bar events
• Physically separate, organize, and label pulls including packaged N/A Beverages
• Expo bar events to bar leads as scheduled, going over all inventory and pertinent event logistics
• Program POS (Point of Sale) for each cash bar as directed & print appropriate menu for guest
• Adjust and print any corresponding beverage menus needed for Off Premise Catering services
• Managing and updating short-cut links on community computers for Bar Leads to access with their Bar Return Pull Sheets

COMMUNICATION

• Proactively communicate work and personal schedule through Slack
• Attend and actively participate in all required company meetings
• Respond to internal and external communications within 12 hours
• Present a professional positive attitude among coworkers, vendors, and clients
• Facilitate information flows throughout workplace
• Maintain availability for communication by phone, Slack, and email

CULTURE

• Participate in Chowgirls training programs
• Cultivate general knowledge of Chowgirls handbook, history, values, and vision
• Guide peers and Chowgirls forward by sharing identified strengths or skill areas of specialization
• Commit to professional development, building a broad portfolio of skills and increasing mastery of current skills
• Uphold Chowgirls’ commitment to Diversity, Equity, and Inclusion

HUMAN RESOURCES

• Maintain employee privacy at all times
• Be aware of MN employment laws
• Keep all Chowgirls information confidential, including internal documents, policies, procedures, recipes, and customer/venue/vendor information
• Maintain general knowledge of Chowgirls handbook, history, values, and vision
• Always promote Chowgirls in a positive light at the office, on social media, and in the community