Administrative Coordinator

Description

Christ Health Center is looking for a detail-oriented Administrative Coordinator to support our managers, assist with daily operations, and ensure smooth administrative processes. If you're organized, proactive, and passionate about making a difference, join us in serving our community with excellence and compassion. 

Work Hours:

Part-time 20-29 Hours Week

Requirements

Supervisory Responsibilities:

• None

Major Duties & Responsibilities: Job Skills

• Oversee the front desk area and provide welcoming, helpful support to all visitors.
• Receive, open, and distribute incoming mail efficiently.
• Monitor and maintain office supply inventory; research and order cost-effective supplies as needed.
• Coordinate travel arrangements for staff and leadership as requested.
• Manage internal communications to ensure timely and clear information flow.
• Post donations to GiveSmart, manage related task workflows, and follow up as needed.
• Draft and send personalized thank-you letters to donors.
• Run local errands and collect change as needed by Management.
• Help maintain cleanliness and organization in the kitchen, conference rooms, vacant offices, and shared spaces.
• Celebrate employee birthdays, anniversaries, and significant life events with thoughtful recognition.
• Support Marketing and HR teams with preparation of materials and administrative tasks.
• Prepare morning coffee and ensure coffee supplies are stocked and ready each day.
• Coordinate meals and event logistics for team meetings, All Staff gatherings, Board Meetings, and holiday celebrations.
• Organize and maintain the CSL storage room, including supplies and promotional items.
• Manage volunteer applications and support onboarding processes.
• Assist Management with special projects and other administrative needs as assigned.

Required Skills/Abilities

• Proficient with Microsoft Office Suite or related software as required to complete and maintain records.
• Strong administrative skills
• Exceptional ability to execute multiple projects and assignments without error, but with high attention to detail

Qualification, Education, Experience

• Requires High School Diploma or equivalent
•  2 years of relevant experience

Attendance Standards

• Punctual and dependent for assigned/confirmed shifts.

Physical/Mental Demands

• Requires the ability to occasionally lift and carry objects weighing up to 50 pounds, following proper lifting techniques and using assistive devices when necessary.
• Requires the ability to stand and/or walk for approximately 30% of the workday. Must also be able to stoop, bend, reach, and use hands and arms for various tasks.
• Requires the ability to remain in a stationary seated position for extended periods during desk or computer work.
• Requires sufficient hand-eye coordination and manual dexterity to operate medical and office equipment, such as computers, instruments, and tools used in patient care.
• Requires close visual acuity to read and enter data accurately using a computer monitor and keyboard. Also requires the ability to hear and communicate clearly with patients and staff, including over the phone.
• May be exposed to crowded, fast-paced, and noisy clinical environments. Must be able to remain focused and maintain professional composure in these settings.
• Must be able to manage moderate to high levels of stress due to the intensity and diversity of patient care needs. 
• OSHA Exposure Risk Category I & II: Tasks may involve exposure to blood, bodily fluids, or other potentially infectious materials.