What are the responsibilities and job description for the Office Administrative Assistant position at Christ The King Catholic School?
The Administrative Assistant plays a vital role in supporting the daily operations of Christ the King School. This position requires a proactive individual with strong technology skills, excellent interpersonal abilities, and a commitment to providing a welcoming environment for students, parents, and staff. The ideal candidate will be bilingual in English and Spanish and will assist in managing administrative tasks, as well as providing support to sick or injured students in the absence of the school nurse.
Key Responsibilities:
- Technology Proficiency: Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides) for document preparation, data management, and communication.
- Communication: Greet and assist parents and visitors in a friendly and professional manner, ensuring a positive first impression of the school. Must be bilingual.
- Student Support: Provide care and assistance to sick or injured students when the school nurse is unavailable, ensuring their safety and comfort.
- Administrative Tasks: Perform a variety of administrative duties, including managing schedules, organizing files, and maintaining records.
- Collaboration: Work closely with teachers and staff to support school events, meetings, and initiatives.
- Problem-Solving: Address inquiries and concerns from parents and students, providing timely and accurate information or referring them to appropriate staff.
- Confidentiality: Maintain confidentiality of student and staff records in compliance with school policies and legal requirements.
Qualifications:
- High school diploma or equivalent.
- Experience in an administrative role preferred but not required.
- Bilingual in English and Spanish.
- Strong proficiency in Microsoft Office and Google Workspace applications.
- Excellent verbal and written communication skills.
- Ability to learn quickly and adapt to new technology and processes.
- Strong organizational skills and attention to detail.
- Ability to handle sensitive situations with empathy and professionalism.
Compensation:
Christ the King Catholic School offers competitive pay, benefits, and a 403b package.
Application Process:
Interested applicants should send an updated resume and three letters of recommendation to Mrs. Susan Battani at sbattani@cksdesmoines.com.
