Part Time Secretary/Receptionist

• OBJECTIVE:

To welcome visitors and parishioners and work to fulfill their requests; to maintain parish and cemetery records; and to provide clerical support for Christ the King Parish.

• RESPONSIBILITIES:

Secretary:

• Welcome:
• Be present in the parish office during office hours to assists office visitors by providing information, collecting information to communicate, and direct the person to the proper staff or service.
• Answers the telephone; screens calls, forwards calls and/or records and forwards messages.
• Answer other electronic methods for general parish correspondence (ex. email).
• Maintains and disseminates the parish calendar.
• Records: Parish and Cemeteries
• Maintain physical and electronic security of all parish and cemetery records.
• Parishioner Records
• Maintain Census information in the census program.
• Log Parishioner Donations in the census program.
• Sacramental Information (census program and log books); creates sacramental certificates.
• Log and schedule Mass Intentions (log book)
• Parish Cemetery Records (6 cemeteries)
• Sells graves, produces deeds, and records financial transactions.
• Maintains all cemetery records: paper file, and death register book.
• Provide burial information to the public as requested.
• Other Duties
• Coordinates the Catholic Services Appeal and other financial campaigns.
• Creates Prayers of the Faithful for Sunday and Holydays.
• Types forms, letters, and other documents for pastor or parish.
• Maintains parish files (filing, and retrieving) except financial information which is maintained by the Bookkeeper.
• Collates and photocopies materials as necessary.
• Purchases and maintains office supplies.
• Distributes mail and packages when Pastor is unavailable.
• Creates the schedules for
• 1st Friday calls and those in nursing homes
• Liturgical Ministers (Altar Server, Lector, etc.)
• Money counters
• Prepares annual census report for Diocese of Erie.

Parish Staff:

• Performs all jobs in a time efficient manner, multitasking if possible.
• Performs these duties by following the procedures specified by the Pastor.
• Maintains confidentiality of all parishioner records which includes financial contribution information.
• Complies with all parish policies as listed in the Employee Handbook and applicable Diocese of Erie policies.
• Participates in any staff meeting including meetings organized for staff faith development (retreat).
• Completes any other tasks as instructed by the Pastor to fulfill Section I above.
• QUALIFICATIONS:

Education:

An associate’s degree or equivalent education with an area of concentration applicable for producing professional correspondence and coordinating an office.

Preferred Experience:

Five years in secretarial or related work.

• COMPETENCIES:
• Ability to establish and maintain a positive and professional relationship with a diverse culture of parishioners, the needy, visitors, and co-workers.
• Ability to view one’s work as a ministry to those with whom the person has daily contact.
• Honest and trustworthy.
• Physically able to perform the duties as requested and as defined in Section II above. In particular, the ability to type, follow office procedures, and a working knowledge of business English.
• Ability to organize, effectively document, and routinely update information; and the ability to apply procedures to work problems and situations.
• Familiarity with the Roman Catholic faith: its practices, terminology, and procedures.
• Demonstrate an awareness of job safety at all times.

V. PHYSICAL CAPABILITIES:

1. Must be able to move a case of paper, be able to type and stock shelves.

Job Type: Part-time

Pay: $15.00 per hour

Expected hours: 20 per week

Schedule:

• Monday to Friday
• No weekends

Application Question(s):

• The secretary is in the office during office hours which are 9:00am to 1:00pm Monday thru Friday.

Ability to Commute:

• Houtzdale, PA 16651 (Required)

Work Location: In person

Salary : $15