Part Time Accounting Assistant & Receptionist

Position Overview

We are seeking a highly organized and detail-oriented individual to fill the dual role of Accounting Assistant and Receptionist. This part-time position requires a professional who can efficiently manage accounting tasks while providing excellent front-desk support. The ideal candidate will have strong administrative, financial, and interpersonal skills, with the ability to multitask in a fast-paced environment.  

Please note: This position is open to non-church applicants only.

Key Responsibilities

Accounting Assistant Duties (Approximately 60% of role): 

• Process accounts payable, ensuring accuracy and timely payments.  
• Manage the contributions process, including tracking and recording donations.  
• Oversee volunteer-related financial tasks and maintain accurate records.  
• Handle bank deposits and ensure proper documentation.  
• Issue 1099 forms at the end of the year in compliance with IRS regulations.  
• Collaborate with vendors to gather required paperwork and resolve discrepancies.  
• Assist the Business Manager with additional accounting and administrative tasks as needed.  

Receptionist Duties (Approximately 40% of role): 

• Greet visitors warmly and direct them to the appropriate personnel or department.  
• Answer and manage incoming phone calls, providing information or transferring calls as necessary.  
• Manage the reservations process for church events. 
• Maintain a clean and organized reception area.  
• Assist with general administrative tasks, such as sorting mail and other tasks as may be assigned.  

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in accounting, finance, or a related field is a plus.  
• Prior experience in accounting, bookkeeping, or administrative roles preferred.  
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks). 
• Tech-savvy individual who is comfortable using technology and willing to learn new systems and processes.
• Strong attention to detail and accuracy in financial record-keeping.  
• Excellent communication and interpersonal skills.  
• Ability to maintain confidentiality and handle sensitive information with discretion.  
• Friendly and professional demeanor for front-desk responsibilities.  

Work Environment 

• This is an on-site position with a consistent schedule of Monday - Thursday, 8:45 AM - 12:45 PM. Hours can change depending on the needs of the church. 
• The role requires a balance of independent work and collaboration with team members.