What are the responsibilities and job description for the Event Coordinator position at Christian Medical & Dental Associations® (CMDA)?
To promote and advance the mission of Christian Medical & Dental Associations through serving as the administrative Event Coordinator for all facets of the annual CMDA National Convention, plus assisting as needed with other events during the year.
The ideal candidate is passionate, creative, detail-oriented and dedicated to providing superb client service at every turn. This role demands an organized professional able to handle all aspects of event, meeting and conference planning, including cost containment, logistics, scheduling, room setup, best practices and more. This person must also have an ability to meet expectations for quality and provide excellent customer service. The best candidate is an experienced administrative coordinator who can manage multiple projects simultaneously while also focusing on future needs.
PRIMARY RESPONSIBILITIES
- Plan, organize, manage and facilitate all facets of annual CMDA National Convention from beginning to end each year.
- Work with senior leadership to proactively and strategically plan future events by researching the market, identifying event opportunities and developing new areas for growth and improvement.
- Assist with planning meetings with other stakeholders to drive the event forward.
- Make site visits, negotiate pricing with venues/vendors and coordinate logistics with venues/vendors, plus develop and manage vendor relationships to serve as the main point of contact.
- Develop comprehensive conference schedules, then coordinate all details related to speakers, lodging/room blocks, meals, meeting accommodations, schedules, etc.
- Assist in preparing budgets, then ensure all events are conducted within budget parameters.
- Manage online registration process for participants, while securely maintaining event and registration data.
- Manage the breakout session schedule and apply for continuing education credits in a timely manner each year.
- Handle logistical details related to exhibit hall, exhibitor needs and more.
- Work collaboratively across departments within CMDA to promote and publicize the convention through a variety of communication mediums, increasing attendee numbers each year.
- Provide outstanding customer service to members, staff and other stakeholders involved with the convention.
- Act as primary on-site contact at the CMDA National Convention, proactively handling any arising issues, troubleshooting emerging problems and ensuring the event runs smoothly from start to finish.
- Handle all billing and accounting reconciliation needs, both pre-event and post-event.
- Act as on-site contact to manage/schedule the use of CMDA national headquarters building by internal and external groups, maintain master facility calendar, etc.
- Other duties as assigned to ensure fulfillment of CMDA’s mission.
- Responsible to report to the Vice President of Communications and Events
REQUIRED QUALIFICATIONS
- A vibrant faith and exemplary Christian maturity and witness
- A personal commitment to the Mission, Vision, Values and Statement of Faith of CMDA
- College degree in event management or related discipline, or equivalent work experience
- Proven experience as an event planner or administrative coordinator
- Excellent verbal, written and interpersonal communication skills
- Strong organizational skills, analytical skills, attention to detail and keen eye for aesthetics
- Ability to work both independently and collaboratively with colleagues
- Ability to multitask and handle the pressure of multiple projects and deadlines simultaneously
- Willingness to learn and utilize membership software
- Understanding of basic accounting procedures and ability to enter data accurately
- Willingness to travel domestically for conferences and site visits multiple times per year
Employee Benefits & Perks
- 4-Day Work Week
- Medical, Dental and Vision Insurance
- Health Savings Account
- 401(K) Plan with GENEROUS company contribution
- Life Insurance
- Vacation, Sick Leave accrual begins immediately
- Personal Leave – 20 hours annually
- 9 holidays including a floating holiday
- Chapel services twice a week
- Team building and bonding activities regularly scheduled (on and off-site)
- On-site fitness center
- 30-minute personal exercise break daily
- Opportunities for employees and spouses to participate in CMDA-sponsored international ministry tours and medical mission trips
To express interest, please send a resume and cover letter detailing your personal faith journey and commitment to Christian values to CMDA’s HR Specialist, Genevieve Plum, (genevieve.plum@cmda.org) or visit www.cmda.org/careers to apply.
