Administrative Asst

Administrative Assistant

Christopher House closes the opportunity gap through a continuum of schools that closes through personalized learning and immersive family supports starting at birth.  We operate accredited early learning, elementary, and out of school time programs grounded in research-based curricula and high-quality instruction.   

OUR VALUES

Commitment to Excellence

Achievement & Perseverance 

Respect & Compassion 

Equity 

OUR BELIEFS 

Children and Families thrive when: 

• Education begins at birth and continues throughout life, with parents as their children’s first teacher;  
• Home environments nurture literacy, achievement, and children’s success;  
• Parents have high standards and set high expectations for themselves, their children, and children’s schools; 
• Professionally trained teachers know their students as individuals; 
• Evaluations and program improvements are data driven; 
• Parents and staff work together to continuously evaluate and improve programming; 
• Education includes the development of creativity and perseverance and is multi-disciplinary in order to foster each child’s unique strengths and interests;
• Developing independent, creative, life-long researchers, education includes curriculum designed to help scholars develop socially and emotionally as well as cognitively; 
• Diversity is celebrated and explored so that learners develop broad perspectives on life and learning; and, 
• Parents and caregivers support their children financially and emotionally. 

Position Description: Administrative Assistant 

Reports to: Site Director

Status: Non Exempt 

POSITION OBJECTIVE

Perform basic administration duties, including filing, typing, word processing, and basic billing functions as needed.  

Be the first point of contact for anyone calling Christopher House or entering the site.

RESPONSIBILITIES

Perform secretarial and clerical functions of a general nature. 

Reports and Record Keeping

• Conducts regular billing and inputting of payments on-time and accurately into ProCare and sends records and routine notices to parents
•  Inputs GOLD data into ETO in an accurate and timely manner
• Complete monthly Quality Catering Food report.
• Assist with maintenance of staff file folders.
• Maintain class lists and updated emergency information (2 sets).
• Maintain and update Pro-Care system.      

Secretarial

• Type letters, financial and other reports for Site Director, or others, as requested.
• Receive, sort and distribute incoming mail and prepares outgoing mail for pickup.
• Distribute mail as needed to sites’ and programs’ in-house mailboxes.
• Answer the telephone, take messages, route calls and represent the Agency to telephone callers.
• Maintain office equipment and supplies.
• Send and receive fax transmissions; perform copying tasks as needed.

Office Equipment

• Operates various office equipment pieces, including typewriter, fax machine, computer, postage machine, photocopy machine, etc.
• Perform various office-related errands, as needed.
• Keep the office and waiting areas full of supplies, brochures and in a neat, tidy fashion.
• Check these areas daily to ensure an orderly, clean environment.

Quality Assurance

• Actively seek to align programs with best practices or standards for high quality.
• Actively seek out and participate in yearly trainings relevant to position
• Ensure on time and accurate collection of data using organization’s database and/or funder databases.
• Analyze data with team members to determine how to explain information related to findings and improvement strategies.
• Report findings to supervisor; make recommendations for improving quality of services and/or department’s outcomes

system; ensure successful implementation department strategies.

• Use outcome findings to enhance organizations public image and promote programs to families, volunteers, funders, and stakeholders.

Non-Classified Responsibilities

• Respond to agency and stakeholder needs by performing assigned tasks, which do not fall within the above description.
• If such tasks are not of a temporary nature, they should be added to the position’s designated responsibilities.

Qualifications:

• Competency in oral and written communication, ability to work accurately with numbers and forms and word processing and filing experience required during the course of at minimum one year of office experience.
• Familiarity with PC and Microsoft applications.

Education:

• High School diploma or G.E.D.

Christopher House is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.

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