What are the responsibilities and job description for the Assistant Director of University Events position at Christopher Newport University?
Position Information
Working Title
Assistant Director of University Events
Position Number
FA320
FLSA
Exempt
Appointment Type
Full Time
Sensitive Position
No
Sensitive Position Statement
A sensitive position requires a fingerprint-based criminal history check. This position does NOT require a fingerprint-based criminal history check.
Campus Security Authority
Yes
Campus Security Authority Statement
This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.
Designated Personnel
No
Designated Personnel Statement
A “designated position” means the position could potentially be required to work (depending on the event) during an emergency closing. This is NOT a “designated position.”
Statement of Economic Interest
No
Statement of Economic Interest Statement
This position does NOT require a Statement of Personal Economic Interest.
Restricted Position
No
Restricted Position Statement
A restricted position would be subject to availability of funding. This position is NOT subject to availability of funding.
Chief Objective of Position
In consultation with the Executive Director of University Events and Special Projects, using discretion and independent judgment, plans and implements major ceremonial events to include social and other special events to promote a positive image of, build lasting relationships with students, parents and the CNU community, and increase giving to the University.
Work Tasks
- In consultation with the Executive Director of University Events and Special Projects and Senior Administration and collaboration with the University Events Team, designs, plans, implements, and staffs an annual set of over 150 special events to include: commencement, convocations, Board of Visitors’ meetings and events, presidential meetings and events, ceremonial events and anniversaries, Welcome Week and Getting Started Week events, freshman dessert series, family weekend, homecoming, holiday events, advancement/fund-raising events, major faculty events, major athletics events, faculty/staff appreciation events, dedications, groundbreakings, and other events, as assigned.
- Provides consultation and support, as required, to on-campus events that involve the Office of the President.
- Assists other campus departments in assessing and evaluating on-campus events to support or improve events, as directed by the Executive Director or President.
- Maintains and updates the University events webpage, social media channels and online registration sites and forms through iModules.
- Manages and serves as host for all events at the President’s House, including rentals and outside events.
- Assists with Alumni and Admission events, as needed.
- Oversees logistical arrangements including facility and menu negotiations, managing event follow up, and making recommendations for improvements from post-event evaluations.
- Develops and maintains detailed guidelines and protocols for appropriately managing events.
- Develops and implements procedures needed to support the efficient use of institutional resources.
- Manage the RSVP process, data management and mailing list creation for all events.
- Maintains accurate records of events, including the purpose of event, vendors, guest lists, attendance counts; providing partner departments with final data following each event.
- Creates original graphic and written content for invitations, signage, print and digital collateral materials.
- Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrate a positive and professional attitude and treat everyone with dignity and respect. Fully support the “Student’s First” value at CNU and routinely goes the extra mile in providing service.
- Review and communicate safety issues to assure a safe and healthy workplace and a reduction in work related absence.
- This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
- Perform other duties as assigned.
Knowledge, Skills, Abilities (KSA's) related to position
- Ability to analyze situations and develop solutions
- Ability to travel and work non-traditional hours
- Ability to manage people and projects
- Ability to foster positive internal and external public relations
- Ability to manage several projects simultaneously
- Ability to work both independently and in a team environment
- Ability to communicate effectively
- Excellent customer service skills
- Strong organizational and time management skills
- Strong computer skills
- Basic website maintenance, phone and email skills
Required Education
A Master’s Degree in a related field, or a Bachelor’s Degree plus experience that equates to an advanced degree
Additional Consideration - Education
Experience Required
- Experience coordinating a wide-variety of events paired with knowledge of traditional etiquette, ceremonial protocol and conventional social amenities
- Basic graphic design to create invitations, flyers, emails and social media marketing
- Experience managing budgets
- Experience with the physical set-up and break down of events, specifically knowledge of the methods, materials, equipment and techniques used
Additional Consideration - Experience
- Experience planning events in a College or University setting
- Experience using the Microsoft Office Suite, Adobe Creative Suite and app-based event management/check-in tools like Social Tables and iModules
- Experience and knowledge of methods, materials, equipment and techniques used for lighting and sound at events
Salary Information
Starting at $56,000, Commensurate with Education and Experience
CNU Information
Christopher Newport University is anchored in excellence, and that is reflected in our ranking as the #1 regional public university in Virginia and #3 among regional public universities in the South. We are an inclusive and kind community, founded on our shared values of honor, scholarship, service and leadership. We offer an outstanding liberal arts education provided by dedicated, gifted teacher-scholars who are supported by a compassionate team of faculty and staff. Our 4,500 undergraduate and graduate students pursue more than 90 areas of study, as they live and learn on a largely residential campus. CNU’s on-campus performing and visual arts centers offer Broadway shows, world-class performances, engaging exhibitions, transformative lectures and classes, and more. Our athletics program is the winningest at any level in Virginia.
Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit cnu.edu.
Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit cnu.edu.
Posting Detail Information
Posting Number
AP386P
Number of Vacancies
1
Posting Date
01/29/2025
Review Begin Date
02/13/2025
Application Instructions
Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.
This position will be posted until filled, however for priority consideration, please apply by February 13th, 2025.
Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
This position will be posted until filled, however for priority consideration, please apply by February 13th, 2025.
Search finalists are required to complete a CNU sponsored background check.
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
Quick Link for Internal Postings
https://jobs.cnu.edu/postings/18701
EEO/Diversity Statement(s)
Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement
Salary : $56,000
