AP Specialist I - Remote

Job Description:

(Full Time, Remote)

An Accounts Payable Specialist is responsible for processing and managing invoices and payments within the P2P space of the CHS - Shared Business Operation (SBO)

The Accounts Payable Specialist I is responsible for processing vendor invoices, reconciling accounts, and resolving discrepancies within the Oracle Cloud ERP system. This role ensures timely and accurate invoice processing, maintains compliance with company policies and financial regulations, and collaborates with internal teams and vendors to improve efficiency within the accounts payable function. The Accounts Payable Specialist I also assists with data validation, financial reporting, and system integrations to enhance overall financial accuracy and performance.

Requirements:

• 0-2 years of experience in accounts payable or a similar financial role
• Minimum of 1 year of experience working with Excel, including the ability to perform data analysis and generate reports
• H.S. Diploma or GED High school diploma or equivalent experience
• Experience working in a high volume environment

Preferred:

• Associate Degree
• Experience processing high volume invoices
• Prior experience processing PO and Non PO Invoices
• General Ledger coding experience
• Strong knowledge of accounts payable processes, invoice reconciliation, and financial reporting.
• Experience with three-way and two-way matching, PO/non-PO invoice processing, and vendor payment procedures.
• Proficiency in Oracle Cloud ERP, Microsoft Excel (including formulas, data validation, and reporting), and financial software.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and implement solutions.
• Excellent communication and customer service skills, with the ability to work collaboratively with vendors, internal teams, and finance leadership.
• Detail-oriented with strong organizational and time management skills, ensuring timely processing of invoices and payments.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Knowledge of GAAP, internal controls, and regulatory compliance related to accounts payable.

About the Opportunity:

• Process and verify invoices in Oracle Cloud ERP, ensuring accuracy and adherence to company policies.
• Conduct three-way matching of purchase orders and collaborate with internal teams to resolve any issues related to purchase orders.
• Conduct two-way matching of purchase orders and identify the appropriate approver for service-related purchase orders.
• Process non-PO invoices by analyzing invoice details to determine the correct general ledger coding and route them to the appropriate approver based on spend authority.
• Investigate and resolve discrepancies between invoices, purchase orders, and receipts, which may involve detailed analysis and communication with vendors and internal departments.
• Manage and resolve Accounts Payable customer service cases, addressing inquiries and issues related to invoice processing, payments, and vendor accounts with a focus on providing timely and effective solutions.
• Organize and lead RNI/INR meetings, collaborating with internal cross-functional teams and facilities.
• Identify opportunities for process improvements and efficiency gains within the accounts payable function.
• Ensure compliance with internal controls, accounting policies, and regulatory requirements.
• Create, validate, and maintain Excel spreadsheets for accounts payable data, including invoice details, payment information, and vendor records.
• Develop and execute Excel upload templates and procedures to integrate data into Oracle Cloud ERP efficiently.
• Collaborate with IT and ERP specialists to ensure seamless integration between Excel uploads and Oracle Cloud ERP, optimizing data flow and system performance.
• Monitor and troubleshoot integration issues, working with technical teams to resolve problems and implement solutions.
• Performs other duties as assigned.
• Complies with all policies and standards.

This is a full-time remote opportunity

We know it’s not just about finding a job. It’s about finding a place where you are respected, valued and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.

Community Health Systems is one of the nation’s leading healthcare providers. Developing and operating healthcare delivery systems in 40 distinct markets across 15 states, CHS is committed to helping people get well and live healthier. CHS operates 71 acute-care hospitals and more than 1,000 other sites of care, including physician practices, urgent care centers, freestanding emergency departments, occupational medicine clinics, imaging centers, cancer centers and ambulatory surgery centers.