What are the responsibilities and job description for the Assistant Project Management Specialist position at CHSGa?
SUMMARY
Responsible for evaluating, scheduling, and managing complex interrelated projects; coordinating project delivery and communicating project status to management; developing, maintaining, and tracking project plans; updating and modifying various program documents; and managing business variables like budgets, schedules, risks, issues, and resources for major projects. Also responsible for developing best project management practices and tools, participating in and contributing to work-group meetings, developing project management training programs and providing expert advice on change management issues. Serves as the PMO liaison to the individual health and support services, associates and other departments across the System.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for monitoring PMO activities on a daily basis.
- Supports PMO projects to include reviewing, consulting, communicating, coordinating and serving as a project manager for PMO project work taking place across the System.
- Provides support and training as needed to project sponsors, managers, and team members using established PMO tools.
- Collaborates with project sponsor, managers and team members to understand project objectives and needs throughout the project’s life cycle from kick off to project closure.
- Plans, schedules, or coordinates project activities to meet deadlines.
- Works cross functionally across the System to gather status reports/materials/data that can be used for project management content and communication purposes.
- Manages, develops, writes, and edits content for project management communication purposes, i.e., invites, email, updates, agendas and meeting notes.
- Contributes to, manages, and maintains Workday Projects, PMO reporting and the PMO folders on the shared drive which house the overall repository of resources, history, and the scope of the PMO’s full body of work.
- Promotes and manages the change management process to meet business needs, partnering with project sponsors and project team members to anticipate the impact of changes in implementation projects.
- Ensures accurate reporting of project costs, metrics and milestones as well as analyzes resource allocation and availability.
- Translates project management principles into relatable, compelling tools to maximize project success and impact.
- Actively participates in the review of standard project management practices and procedures and makes recommendations for improvements as appropriate.
- Performs other duties as necessary to ensure the success of the System.
SKILLS AND ABILITIES
- Maintains an understanding of the System’s project management needs including structure and audience profiles to determine the appropriate channel, medium and distribution approach for successful project management.
- Exhibits knowledge of organization’s identity, mission, and goals.
- Ability to manage multi-dimensional projects with speedy execution while maintaining a strategic vision and creative problem-solving.
- Demonstrate skill and comfort in communicating and proactively building relationships at all levels of the System.
- Communicates clearly and effectively both internally at all levels of the System, as well as externally.
- Possesses strong writing, editing, organizational and project management skills
- Is detail oriented and committed to timely follow up.
- Exhibits excellent customer service and interpersonal skills.
- Is capable of thinking creatively and analytically.
- Ability to work in a fast paced, ambiguous environment while managing competing priorities.
- Possesses solid problem-solving skills.
MINIMUM QUALIFICATIONS
- Bachelor Degree in Project Management, Business Administration or related field
- Five to Seven (5-7) years of related experience, Project Management experience preferred
- PMP Certification, see Certificates, Licenses & Registrations below
- Previous experience in healthcare setting preferred but not required
Job Type: Full-time
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Macon, GA 31201
Salary : $75,000
