Program Assistant

Overview

Under the general supervision of the Education Programs Manager, the Program Assistant supports the implementation and administration of the Education Department’s programs and services. The Program Assistant works directly with community members, Tribal departments, and vendors to sustain operations at the Learning Center and off-site locations for Tribal Operations.

Responsibilities

• Performs administrative duties including, but not limited to, tutor payroll processing and timely payment of vendor invoices.
• Maintains program supplies and inventory.
• Performs grant budget and activity tracking and compiling data for reporting purposes.
• Responsible for conveying student acknowledgements and photographs for the Samala magazine.
• Interfaces and communicates with Chumash community members and outside vendors by phone, email, and in-person to ensure smooth delivery of academic services and daily operations of the Learning Center.
• Provides education program and service logistics and coordinates assistance including academic services and workshops.
• Provides other support and administrative work as requested by department leadership.
• Provides front desk assistance to the general public and community members.
• Assists with the Homework Club operations and support.
• Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration while role modeling the company values, behaviors, and culture of One.Team.Chumash.
• Performs other duties as assigned.

Qualifications

• High School Diploma or GED Certificate.
• One year of administrative support experience required.
• Three years prior experience supporting youth and adult program participants in a supportive capacity is preferred.
• Experience supporting tribal communities highly desirable.
• Intermediate computer proficiency utilizing Microsoft applications, email, and internet.
• Native American hiring preference applies.
• Interpersonal Understanding: Showing interest in other people's feelings, attitudes, and reasoning.
• Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.
• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
• Oral Communication: Shaping and expressing ideas and information in an effective manner.
• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.

Location

Minimum Pay Rate

Maximum Pay Rate

Salary : $5 - $30