Benefits Supervisor

Job Title: Benefits Supervisor

Department: Human Resources

Reports To: Sr. Director Human Resources Compliance & Payroll

Location: Salinas, CA

Relocation: Not Required

Hourly Rate: $32

Employment Type: Year Round

COMPANY

Church Brothers Farms is a vertically integrated family-owned and operated company that produces a full line of fresh vegetables year-round with an in-house farming/harvest program and state-of-the-art processing plant. We are a grower-owned processor, farming the majority of our raw product ourselves, adhering to industry-leading food safety and quality standards. The Church family has a legacy of service and innovation, we deliver produce with passion.

GENERAL PURPOSE OF THE JOB

The Benefits Supervisor is responsible for overseeing the day-to-day operations of Church Brothers and True Leaf employee benefits programs, ensuring compliance with federal and state regulations, and providing guidance to employees regarding their benefits options. This role also includes managing benefits including flex spending, supporting open enrollment, customer service, auditing benefits month to month, reconciling employer benefit premiums, and continuously working to optimize the overall benefit program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Benefits Administration:

• Administer and manage employee benefits programs, including health, dental, vision, life insurance, disability, and other wellness benefits. Including Day to Day operations of employee benefit programs.
• Serve as the main point of contact for employees and management regarding benefits inquiries and issues.
• Oversee and coordinate benefits enrollment processes, ensuring accurate and timely processing of employee benefits elections and changes.
• Ensure accurate documentation and record-keeping for benefits-related information, including eligibility, claims, and changes.

Compliance and Reporting:

• Assists in monitoring compliance with federal, state, and local regulations regarding employee benefits, including ERISA, COBRA, HIPAA, ACA, and others. Communicates changes to employees and HR Team.
• Assists in preparing required benefits-related reports to government agencies as necessary (e.g., ACA reporting, Form 5500).
• Assist in auditing benefits records for accuracy and completeness.
• Stay up-to-date on changes to benefit laws and regulations and communicate those changes to employees and the HR team.
• Responsible to reconcile benefits month to month to ensure accurate employer premium payments.
• Coordinate benefits processing, including enrollments, terminations, changes, beneficiaries, disability, accident and death claims, hardships, and compliance testing.
• Collaborate with HR, Payroll and external auditors to address compliance issues and implement corrective measures.

Open Enrollment:

• Plans and coordinates with HR team on open enrollment periods, including communication, training, and documentation for employees.
•  Collaborate with external vendors to provide employees with information about available benefits, plan options, and changes.
• Tracks and verifies open enrollment elections and provide ongoing support to employees during this period.

Vendor Management:

• Maintain relationships with external benefits providers (insurance companies, retirement plan administrators, etc.) and ensure services are delivered as agreed.
• Assists Sr. Director of HR with benefits plan renewals, premiums, and vendor contracts to ensure cost-effectiveness and competitive offerings.
• Monitors vendor performance and address any issues regarding service delivery or billing.

Benefits Communication and Education:

• Develops and distributes clear and effective communication materials about benefits plans and programs.
• Conducts informational sessions, webinars, or individual meetings to educate employees about available benefits and how to maximize their use.
• Ensure employees understand their benefits options and assist them with any decision-making processes.

Continuous Improvement:

• Review and analyze benefits programs for cost efficiency, employee satisfaction, and competitive positioning.
• Recommend improvements or changes to the benefits offerings based on employee feedback and market trends.

EDUCATION AND /OR EXPIERENCE

• Bachelor's degree in Human Resources, Business Administration, or a related field. A certification such as Certified Employee Benefits Specialist (CEBS) is a plus.
• Minimum of 3-5 years of experience in employee benefits administration or HR, with at least 1-2 years in a supervisory or leadership role.
• Experience with benefits enrollment systems, HRIS platforms, and related software.
• Strong knowledge of benefits laws and regulations (ERISA, COBRA, ACA, HIPAA, etc.).
• Advanced knowledge of Microsoft Excel and good working knowledge of other Microsoft Office software
• Experience and proficiency in database software a plus

OTHER SKILLS AND ABILITIES

• Bilingual (English/Spanish) a plus 
• Team player who will exceed assigned responsibilities and assist others to reach objectives
• Strong oral and written communication skills to deliver technical information in an easily understood manner across all departments
•  Excellent organizational and time management skills with the ability to handle multiple tasks.
• Strong leadership, coaching, and team management skills.
•  Strong problem-solving and analytical abilities.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Self-starter with the ability to work independently
• Ability to perform accurate computations such as addition, subtraction, multiplication, and division. Capable of solving practical problems using appropriate mathematical techniques, including formulas and percentages.
• Able to apply common sense understanding to carry out written, oral, or diagram based instructions and address problems involving concrete variables in standardized situations.
• Ability to multitask effectively in a fast-paced environment while providing excellent customer service and maintaining a respectful, professional demeanor with employees at all levels.

WORKING CONDITIONS:

• Typically, a standard office environment M-F 7am to 5pm. 10% to 20% weekly overtime.
• Occasional travel may be required for meetings or training. (Travel maybe out of state)

PHYSICAL REQUIREMENTS:

• Ability to sit or stand for extended periods.
• Frequent use of computers, phones, and other office equipment.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Church Brothers Farms is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.