Clerical: MS Registrar

Primary Purpose: 

Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. 

Education / Certification: 

1. High School Diploma or GED

Special Knowledge / Skills: 

1. Ability to maintain accurate and auditable records. 
2. Ability to use personal computer and software to develop or maintain spreadsheets and databases. Ability to use word processing software. 
3. Proficient typing and file maintenance skills. 
4. Basic math skills. 
5. Strong organizational, communication, and interpersonal skills. 

Experience / Other Requirements: 

1. Three years of clerical experience.

Major Responsibilities and Duties: 

Records, Reports, and Correspondence 

1. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books. 
2. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases. 
3. Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards. 
4. Process and transmit requests for student information, including student transcripts for colleges and universities. 
5. Calculate grade point averages, class rank, and prepare honor rolls. 
6. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records. 
7. Assist campus administration and counselors with the preparation of reports and student data information. 

Other 

1. Prepare and distribute student identification cards, bus passes, and parking stickers. 
2. Assist counselors or testing coordinator with logistical aspects of student assessment. 
3. Maintain confidentiality of information. 
4. Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records. 
5. Other duties as assigned. 

Supervisory Responsibilities: 

None. 

Equipment Used: 

Personal computer, printer, calculator, copier, fax machine, and shredder.