What are the responsibilities and job description for the Partnership Activation (Seasonal Role) Approx. March 1 to June 2025 position at Churchill Downs Race Track - Louisville, KY?
FUNCTION
Churchill Downs Racetrack seeks a passionate and highly motivated Partnership Activation Coordinator for a Seasonal role. This position is responsible for supporting the Partnership Development and Activation teams. Responsibilities include but are not limited to: client relations, project management, inter-departmental communication and coordination, contract fulfillment, vendor relations, prospect research, assembling sales decks etc. Dates of seasonal position: Approximately March 1, 2025 until approximately June 15, 2025.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Assist in execution of sponsor promotions and activation, primarily related to 2025 Kentucky Derby Week events
- Work closely with the Director of Partnership Development and Sr. Manager of Partnership Activation to support all sponsorship activities such as:
- Contract Fulfillment
- Sponsor Activation
- Cross-Department Communication
- Data Tracking
- Vendor Communication
- Post-event Proof of Performance
- Work with partners to secure and confirm details of sponsorship activation, gathering graphics, print and website materials
- Coordinate the implementation of deliverables with other departments
- Build relationships with internal and external Churchill Downs constituents
- Manage sponsors and vendors on-site with minimal supervision
- Work as Partnership Development & Activation team member in assisting as additional requests arise, performing additional duties as assigned
- Assist Development team in vetting potential sponsors including research of a brands current initiatives, spends and contacts
- General review of data to help form actionable information for Development team to use in future pitches
- Ability to work part-time office hours as well as nights and weekends through Kentucky Derby week, as necessary
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
EDUCATION, TRAINING, AND EXPERIENCE
- Bachelor’s degree, or working to obtain BA, in business, sports administration, or marketing.
- Previous experience in client services role within the sports and entertainment industry a plus.
- Exceptional organizational and project management skills, with an ability to handle multiple assignments in a fast-paced environment with tight deadlines.
- Strategic mindset with strong creative capabilities and problem-solving skills
- Excellent interpersonal and communication skills, as well as demonstrated professionalism and diplomacy.
- Ability to exercise sound business judgment generating effective solutions quickly and/or raising issues to management as necessary.
- Team player spirit with an exceptional customer service attitude.
- Efficient with Microsoft Office, specifically MS Excel.
- Adobe Photoshop, graphic design and/or video production skills are a plus.
- Experience with social media platforms.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally life and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
