Director of Operations - Berlin, DE

CIC is looking for a highly capable, self-directed and experienced individual to manage a team that will be responsible for day-to-day operations. Reporting to the General Manager, as Director of Operations, you will work in collaboration with the Director of Sales and Events and the Director of Venture Cafe to support the daily operations and growth of the center. This will be a great opportunity for someone with at least six years of hands-on, managerial experience who enjoys working in a fast-paced and collaborative environment.

ABOUT CIC & CIC BERLIN

CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111.000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting. 

The campus in Berlin spans 13.500 square meters and features a combination of large, medium and small private offices and shared workspace, event space, a cinema, and a range of shared amenities. CIC intends to build on the location’s deep commitment to innovation and bring our distinct approach to enabling startups, scale-ups, corporations and public entities to thrive.

Learn more about us here.

YOUR DAY-TO-DAY WORK

We are seeking a dynamic and experienced Director of Operations to lead and develop our team while ensuring smooth and efficient day-to-day operations. This role encompasses client services, budget oversight, inventory management, and launching new community initiatives, all while fostering a positive and collaborative work environment.

Additionally, the Director of Operations will be responsible for facility management, compliance, workplace safety, fire safety, and vendor relationships. This requires a strong operational mindset, attention to detail, and technical knowledge or experience in a similar role.

Potential responsibilities will include:

• Managing, coaching, and training team members of our Community Operations Team - conducting timely performance evaluations and supporting their growth and professional development.

• Being aware of and responsible for the team’s workload, resources, morale, and training needs - advocating for the team’s needs with upper management.

• Serving as the team's primary source of knowledge and expertise, the manager should have the necessary know-how to support the team both theoretically and practically.

• Excelling in service-oriented tasks such as facilitating client moves, organizing office setups, and troubleshooting IT problems, while also training team members on how to efficiently respond to client requests and delegate responsibilities.

• Researching and implementing new services, vendors, and community improvements.

• Ensuring a strong, professional, and proactive partnership with building management to maintain a positive and efficient landlord-tenant relationship.

• Coordinating budgets for daily operations as well as capital projects.

• Handling challenging client requests or situations to ensure high service quality and satisfaction, while also serving as an escalation point for the team and offering solid support to the General Manager.

• Engaging our clients through promoting and helping host community building events.

• Collaborating with other teams to complete projects and sharing knowledge.

ABOUT YOU

We are seeking a strong leader and team builder who excels in mentoring, training, and supporting a dynamic team while driving operational excellence. The ideal candidate is a proactive problem-solver with exceptional communication skills, capable of managing client relationships, launching community initiatives, and fostering a collaborative, high-performance environment.

With at least 6 years of experience in operations management, this individual should be a hands-on leader with a balance of strategic oversight and technical expertise. Responsibilities include facility management, compliance, workplace and fire safety, vendor relations, and operational efficiency. A keen eye for detail, adaptability, and the ability to juggle multiple priorities are essential.

YOU HAVE

• 5-7 years of professional experience, as well as several years of managing team members in a fast-paced environment.

• Experience in the hospitality industry, startup ecosystem, or flexible office spaces would be a big plus.

• Availability to work from the office every day.

• Proven history of career advancement, marked by expanding responsibilities and achievements in previous positions.

• Ability to legally work in Germany. CIC is unable to sponsor visas for this role at this time.

• Fluency in English and German.

WHY JOIN CIC?

At CIC, we are dedicated to building a vibrant, community-driven environment where everyone can thrive. By joining our team, you will:

Lead and empower a high-performing operations team in a dynamic, fast-growing organization.

Support and collaborate with innovative clients and colleagues who are shaping the future of their industries.

Be part of a global network of forward-thinkers, fostering connections in innovation hubs worldwide.

Develop your career in a company that values creativity, adaptability, and impact-driven work.

Enjoy a fulfilling role where teamwork, innovation, and community engagement come together to create meaningful change!

Please submit your application in English and add a GDPR clause given below. Thank you!

I​​ hereby give my consent for the processing of my personal data included in this resume for the purpose of the recruitment process, in line with GDPR requirements. I understand that my information will be used exclusively for recruitment and kept secure. I also acknowledge my right to access, correct, or delete my data by contacting the designated data protection officer, and that my data will be retained as necessary for the recruitment process.

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.