What are the responsibilities and job description for the Accounts Payable (AP) Intern position at CICONIX, LLC?
Job Summary
CICONIX is currently seeking an aspiring accounting professional to support our Finance Department in managing vendor payments, ensuring compliance with company policies, and adhering to government contracting regulations. The Intern will support and play a critical role in maintaining accurate financial records, processing invoices, and assisting with financial audits.
Key Responsibilities
- Invoice Processing: Review, verify, and process invoices for payment while ensuring compliance with company policies and government contracting standards.
- Expense Tracking: Accurately enter expense reports and reconcile discrepancies.
- Vendor Management: Maintain updated records for vendors, including tax forms and contact information, and resolve any billing issues.
- Payment Preparation: Prepare and process electronic transfers and checks, ensuring timely payments.
- Record Maintenance: Organize and maintain financial documents and ensure accurate filing for audit readiness.
- Compliance Support: Assist with compliance to FAR (Federal Acquisition Regulation), CAS (Cost Accounting Standards), and other government-specific regulations.
- Reconciliations: Reconcile accounts payable ledger to ensure all invoices and payments are accounted for and properly posted.
- Audit Assistance: Provide documentation and support during internal and external audits.
- Other Duties: Perform administrative tasks and other duties as assigned by the manager.
Qualifications
- Education: Currently enrolled in an accredited 4-year college/university, majoring in Accounting, Finance, Business, or a related field.
- Experience:
- Experience completing tasks and/or projects with Excel.
- Familiarity with FAR, CAS, and DCAA requirements is preferred but not required.
- Familiarity with Unanet is preferred but not required.
- Skills and Competencies:
- Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, etc).
- Strong analytical and problem-solving skills
- Detail orientated with excellent organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to handle sensitive financial information with confidentiality.
- Other Requirements:
- Understanding of government contracting principles is preferred.
- Ability to work independently and collaboratively in a fast-paced environment.
Working Conditions
- This internship will allow an individual to work approximately 10 – 20 hours a week. Work hours will vary based on the business's needs. Workdays/hours will be scheduled based on applicant's school schedule and availability.
- Work is performed remotely with occasional in-person meetings around the Washington, DC area.
Salary : $20 - $22
