What are the responsibilities and job description for the Executive Assistant position at CICONIX?
The incumbent will be providing Executive Assistant administrative support services to the groups supporting the U.S. Army Medical Research and Development Command (USAMRDC) Chief of Staff (CoS) and Secretary to the General Staff (SGS).
Responsibilities:
- Assist the HQ Freedom of Information Act (FOIA) and Privacy Action (PA) Officer in creating correspondence responses to the requestor (e-mail and/or memorandum), track on-going actions, assist with document reviews, and ancillary tasks as needed
- Serve as the USAMRDC entry POC for Congressional responses for the CG’s signature.
- Serve as the USAMRDC entry POC for logging incoming and outgoing correspondence delivered to the SGS for review and approval. The incumbent shall notify the staff when review of correspondence is complete using multiple methods including e-mail, telephone, and digital records systems
- Provide General Fund Enterprise Business System (GFEBS) administrative support to include reviewing and analyzing error reports in order to make corrections including but not limited to interface monitor errors.
- Serve as the primary POC for the Digital Signature capturing station.
- File training certificates and update the Digital Training Management System (DTMS) and Operations spreadsheet in SharePoint for Civilians within the USAMRDC HQ, Command Suite to include but not limited to the SGS, CoS, DCO, Surety, Internal Review, and Public Affairs Office. Deliver training guidance and information prior to occurrence, review status of each employee, and communicate training status to employee of upcoming suspense dates. Distribute training opportunities to increase compliance throughout USAMRDC HQ.
- Perform social committee functions and serve as secretary of the committee. The Contractor shall document and distribute the meeting minutes to committee members within five (5) calendar days from the meeting date. Approval of the meeting minutes is required from the Chairman and/or COR prior to distribution.
- Complete and distribute meeting minutes as directed by the SGS and/or SACO.
Required experience:
- Experience providing senior executive administrative support.
- Excellent oral and written communication skills with a high level of accuracy in grammar, spelling, and proofreading.
- Demonstrated ability to work effectively, collaboratively, and professionally, and maintain a high level of confidentiality and flexibility in a fast-paced environment while prioritizing multiple tasks.
- High-level of technical proficiency with MS Office, especially PowerPoint/Excel
US citizenship required
Must be able to pass a National Agency Check with Inquiries (NACI).
CICONIX, LLC is an Equal Opportunity Employer, including disability/vets
Competitive market-based salary, commensurate with experience and education
Comprehensive benefits package available (Medical, Dental, PTO, 401k etc).
