Purchasing Assistant

Cima Aviation is seeking a detail-oriented Purchasing Assistant to perform a variety of administrative and office support tasks to ensure the smooth operation of our workplace. The ideal candidate will assist in data entry, document management, and general office duties while maintaining accuracy and efficiency. Opportunity for growth within the company is available to those willing to take on the challenge and commitment required to succeed in such a competitive industry.

Job Responsibilities:

• Complete work order inputting, verifying the traveler report by technician, and confirming write up matches the material requisition
• Communicate with vendors and suppliers to confirm pricing, availability, and delivery schedules.
• Maintain accurate records of purchases, inventory levels, and supplier contracts.
• Assist in sourcing and evaluating new suppliers to optimize cost and quality.
• Work closely with the maintenance team to ensure necessary parts are available for scheduled repairs and servicing.
• Ensure compliance with aviation industry regulations and company procurement policies.
• Maintain updated vendor and parts databases, including pricing and lead times.
• Assist with inventory management to prevent shortages or overstocking of critical components.
• Perform data entry, filing, and document organization.

Key Responsibilities:

• Oversee day-to-day office operations and administrative functions.
• Manage office supplies, equipment, and facility maintenance.
• Handle correspondence, emails, phone calls, and document management.
• Maintain records, databases, and filing systems (electronic and physical).
• Support HR functions, including employee onboarding and record-keeping.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Assist in budgeting, invoicing, and expense tracking.
• Ensure compliance with company policies and procedures.
• Liaise with vendors, suppliers, and service providers.
• Perform other administrative duties as assigned.

Qualifications & Skills:

• Proven experience as an Office Administrator, Office Manager, or similar role.
• Knowledge of aircraft parts, MRO (Maintenance, Repair, and Overhaul) operations, and FAA regulations is a plus.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Ability to work independently and collaboratively.
• High attention to detail and problem-solving skills.
• Ability to multitask and prioritize in a fast-paced aviation environment.

Education & Experience:

• High school diploma or equivalent required.
• 1 years of clerical or administrative experience preferred.

Work Environment:

• Full-time position in an office setting, with possible visits to the maintenance facility or warehouse.
• May require occasional overtime based on aircraft maintenance schedules and urgent part requirements.
• Requires sitting for long periods and handling repetitive tasks.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Language:

• English (Required)
• Spanish (Required)

Work Location: In person

Salary : $18