What are the responsibilities and job description for the Events and Projects Manager position at Cincinnati Reds?
Position: Events and Projects Manager
Organization: Cincinnati Reds Hall of Fame and Museum
Position Reports to: Executive Director
FLSA: Full Time Salary, Exempt
Job Purpose:
The Events and Projects Manager is responsible for special projects and initiatives, taking the lead in planning, organizing, and executing events and special programs, ranging from small-scale museum events to fundraising dinners, baseball camps (Reds Fantasy Camp), ceremonies, and induction-related events. The Manager manages the event budget, oversees logistics, galvanizes support and collaboration, works directly with internal and external constituents, effectively communicates plans/reports, and is hands-on at the event to ensure all aspects of the event run smoothly. The ideal candidate will be able to manage multiple moving parts under pressure and bring a strong sense of our organization’s needs and how events fit into our broader strategy.
Essential Duties and Responsibilities:
Organization: Cincinnati Reds Hall of Fame and Museum
Position Reports to: Executive Director
FLSA: Full Time Salary, Exempt
Job Purpose:
The Events and Projects Manager is responsible for special projects and initiatives, taking the lead in planning, organizing, and executing events and special programs, ranging from small-scale museum events to fundraising dinners, baseball camps (Reds Fantasy Camp), ceremonies, and induction-related events. The Manager manages the event budget, oversees logistics, galvanizes support and collaboration, works directly with internal and external constituents, effectively communicates plans/reports, and is hands-on at the event to ensure all aspects of the event run smoothly. The ideal candidate will be able to manage multiple moving parts under pressure and bring a strong sense of our organization’s needs and how events fit into our broader strategy.
Essential Duties and Responsibilities:
- Develop, manage, coordinate, and execute a variety of Hall of Fame events and projects of different size and scope.
- Develop project and event plans and timelines, creating detailed schedules, assigning tasks, and monitoring progress to ensure projects stay on track.
- Managing project and event budgets and resources, tracking expenses and revenues, allocating resources effectively, and ensuring projects stay within budget constraints.
- Manage longstanding events such as Reds Fantasy Camp, a week-long camp in Goodyear, AZ, Induction festivities, special ceremonies, autograph sessions, meet and greets, offsite events, and more.
- Collaborate with staff, volunteers, and customers to ensure events and programs meet objectives.
- Monitor project performance while tracking key metrics, identifying potential risks and challenges, and communicating project status to stakeholders.
- Communicate directly with event participants and attendees to ensure best in class experiences.
- Act onsite to execute the events.
- Oversee a summer events intern to assist with events and activities.
- Perform game-day duties as needed.
- Other duties as assigned.
Experience, Education and Licensure:
- Bachelor’s degree in business, marketing, communications, sports administration or a related field.
- Must have demonstrated a proven track record of success and be willing to work extended hours and/or weekends as required.
- A minimum requirement of 2 years in the event industry is required.
Knowledge and Skills
- The candidate should be meticulous, organized, and outgoing.
- Knowledge of the game of baseball, the sport industry, and basic Reds history is important.
- Candidates should also possess excellent written and verbal communications skills, have proficient computer skills in MS Office applications, and be a team player who is self-motivated, creative, and can proactively solve problems.
- The candidate will have demonstrated ability to work collaboratively, possess strong time management skills and can multi-task while handling a high volume of work.
- Candidates must present a professional attitude and appearance and have a desire to succeed with openness to learning and upgrading skills.
Supervisory Responsibilities:
Interns, Volunteers and Staff related to certain projects.
Work Environment:
While performing the duties of this position, the employee may be exposed to weather conditions prevalent at the time of events and activities.
Expectations:
Interns, Volunteers and Staff related to certain projects.
Work Environment:
While performing the duties of this position, the employee may be exposed to weather conditions prevalent at the time of events and activities.
Expectations:
- Adhere to Organization Policies and Procedures
- Act as a role model within and outside the Reds Hall of Fame and Museum Organization
- Perform duties as workload necessitates to achieve the goals of the Reds Hall of Fame
- Meet department productivity standards
- Work hours as dictated by the position’s needs
Equal Opportunity Statement:
The Cincinnati Reds are an Equal Opportunity Employer. It is the policy of the Cincinnati Reds to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion or creed, sex, age, military or veteran status, disability, citizenship status, marital status, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law.
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The above description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Additional duties, as assigned, may become part of the job function. The duties listed above is, therefore, a partial representation not intended to be an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
The Cincinnati Reds are an Equal Opportunity Employer. It is the policy of the Cincinnati Reds to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion or creed, sex, age, military or veteran status, disability, citizenship status, marital status, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law.
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The above description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Additional duties, as assigned, may become part of the job function. The duties listed above is, therefore, a partial representation not intended to be an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
