What are the responsibilities and job description for the Executive Assistant, Workforce Development position at Cincinnati State Technical & Community College?
Executive Assistant, Workforce Development
Overview
The Workforce Development Center (WDC) at Cincinnati State is the region’s leading workforce training and education center. Located at the Evendale campus, WDC supports our college mission by offering fast-paced micro-credentials and custom programming.
The Executive Assistant, Workforce Development will serve a key administrative support role in advancing the work of the WDC. This position will serve as the primary, confidential administrative support position for both the Vice President and the Senior Director of the Workforce Development Center.
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice President of Workforce Development. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The position will have contact with faculty, staff, students, businesses, industry, professional organizations, and community resources.
Essential Duties:
Executive & Marketing Support:
- Serve as the primary point of contact, representing the VP and WDC Senior Director in communications with internal and external stakeholders.
- Manage complex schedules, calendars, meetings, and expense reconciliation for the VP and WDC Senior Director.
Marketing & Content Management:
- Develop and manage content for Workforce Development’s social media, newsletters, web pages, and the annual catalog.
- Coordinate with Marketing on event setup, promotion, and procurement to enhance campus-wide visibility.
Administrative Coordination:
- Support administrative needs for WDC and VP’s direct reports, for example, meeting setup, e-forms, PO requests, and distribution lists. Prepare presentations, reports, and documents, ensuring accuracy, and maintain an organized filing system.
Project & Task Management:
- Manage multiple projects and conflicting priorities with proactive follow-through and attention to detail.
- Research, prioritize, and follow up on sensitive or confidential issues, determining appropriate responses and exercising discretion.
Operational Efficiency:
- Coordinate contracts, bi-weekly payroll, p-card reconciliation, and monthly financial reports to maintain accuracy and efficiency in WDC operations and employees of WDC as needed.
- Oversee onboarding for new employees, ensuring smooth setup with equipment and workspace needs.
Other duties as assigned
Minimum Qualifications:
- Bachelor's degree or associate Degree with equivalent experience
- Minimum of two years' experience as an Administrative/Executive Assistant
- Strong organizational skills and exceptional attention to detail and accuracy
- Ability to maintain confidentiality of highly sensitive information
- Ability to balance workload under short deadlines and changing priorities in a fast-paced environment
- Demonstrated competency in Microsoft Office: Advanced proficiency in Outlook, Excel, Word, and PowerPoint; functional proficiency in Access
- Internet proficiency and strong oral and written communication skills
- Demonstrated ability to work independently, pay attention to detail, maintain confidentiality, and meet deadlines
Preferred Qualifications
- Bachelor's degree
- 2 years of professional experience within an institution of higher education
- 4 years' experience as an Administrative/Executive Assistant
- Social media posting and analytic experience
Desired Competencies:
- Excellent customer service skills
- Consistent accuracy and timeliness in work product
- Exemplary verbal and written communication
- Master Microsoft user and strong technology support skills
- Possess excellent interpersonal skills and demonstrated ability to communicate/interact effectively with a diverse professional, community, and student population to provide a good impression of the College
- Demonstrated ability to be self-motivated, work independently, and be a team player, excellent attention to detail, maintain confidentiality, and meet project deadlines
- Exhibit a “can-do” attitude and willing to take on challenges and opportunities
- Excellent customer service skills in problem solving, decision-making, project management skills, and time management Possess the ability to be innovative with demonstrated commitment to organizational effectiveness
- Ability and willingness to work with customers, faculty and students of various abilities and diverse backgrounds
- Demonstrated sensitivity to students with diverse academic, socio-economic, cultural, and ethnic backgrounds and students with disabilities Ability to work under fast-paced and changing conditions
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Physical Requirements:
Ability to lift/move packages (up to 25 lbs.) on an intermittent basis
Details:
Reports To: Vice President, Workforce Development
Position Grade: Unclassified / Confidential
Salary: $58,700
Benefits:
Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
- Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement:
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.
EOE- Committed to Creating a Diverse and Inclusive Work Environment
Cincinnati State Technical and Community College, as well as its individual academic divisions, is committed to a policy of equal opportunity in all its activities and programs, including employment and promotion. It does not discriminate on the basis of race, color, national, or ethnic origin, citizenship status, religion, sex, sexual-orientation, age, physical disabilities, veteran or marital status.
Salary : $58,700
